ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes of June 28, 2010  
Members Present:  June Hurley, Jamie Lameier, Karen Schultz, Rose Mary Hoffman, Luann Kohl, Scott Wells, Dr. Roberts, Margaret Hoffman, Jimmy Dean, Barb Sumpter, Dan Davis, Ray Hardebeck 
Members Absent: Catherine Wilson, Brent Kraft, Fred Nowak, Laura Reynolds, Fr. Mario Called to order at 7:05 pm by June HurleyOpening prayer led by June Hurley 
Approval of 5/24/10 minutesRose Mary Hoffman- Motion to approveJim Dean– Second the motionMinutes were approved by majority vote. 
* Questions surrounding the Pastor’s report and the Grand Raffle Prize have been cleared. 
Pastor’s Report:  Not Available 
Principal’s Report:   
Ø       A BIG thank you to Jim Dean for his years of service on the Board of Education. Also a great welcome to Dan Davis and Barb Sumpter as incoming Board members.
Ø       Revisions of the Teacher and Parent/Student Handbooks are taking place.
Ø       The Part-time Music/Spanish/and Math Teacher positions have been filled. Still recruiting for hourly staff positions.
Ø       Current enrollment is 198 students. 2 families will be taking a tour of the school on the following Wednesday. There are currently 10 families that have committed to returning to school that haven’t registered yet.
Ø       “Girls on the Run” is a new program that St. Cecilia School is adopting. The main focus is to build self-esteem for girls 8-13 (Grades 3-5). Only 20 girls will be accepted and 2 teachers will be trained for the program.
Ø       Looking for a similar program for boys.  
CCD Director’s Report   
Ø       The CCD program is looking for a 4th grade teacher for the 2010-2011 school year.
Ø       Enrollment will begin soon.
Ø       Catherine Wilson, Ms. Kohl, and Mrs. Bunton will be working together to finalize the schedule and plans for Sacraments and Youth 2000. 
Unfinished Business 
Ø       Student and Faculty surveys were issued and the results are being reviewed.
Ø       The survey’s that were used were the same as the ones used during the Accreditation process.  They were both Narrative and Multiple Choice.
Ø       The parent surveys will be forwarded electronically. We are looking for a no-cost company that will fit the parameters of the survey make-up to use in processing the data.  We will ask for Ms. Kohl’s assistance in distributing via the School Reach e-mail.
   Board Committee Reports
SCPTO:
Ø       The SCPTO is in need of a Vice President for the 2010-2011 school year.  They are also recruiting for Chairs and Co-Chairs for the upcoming fundraisers.  June suggested a survey to parents to inquire interests.
Ø       The SCPTO will be present at the “Meet the Teacher Night” on Aug 11th.
Ø       In reaction to a concern regarding number of volunteers who will step up, there was a suggestion that the SCPTO have a few larger fundraisers vs. many small fundraisers.  Ideas for more family fun events.
Ø       The SCPTO will purchase craft paper for the teachers.
Ø       Scott Wells suggested improving the school website to allow PDF files and folders to be added to the site.  This will allow better viewing of forms and documents. A more organized look.
Ø       Dr. Roberts suggested blinds for the Media Center. Approx cost is $350.00
Ø       The SCPTO will duplicate the supplies from last year. It was noted that the purchase should come from Corpus vs. other supply chains.  Inventory of the supplies in the Cistern will be needed.
Ø       Questions regarding a back-up copier needed for the school.  Mr. Hardebeck said to write down a wish list and submit it to him to be reviewed as part of the budget.  He also suggested looking into leasing an extra copier vs. purchasing.
Ø       Independence Urgent Care will donate $10.00 to St. Cecilia for every physical received in their office.
Ø       Scott Wells posed a question regarding the emailing of weekly agendas to parents as well as the Wednesday bulletin.  It appears only one teacher was doing this on a sporadic basis.  The norm has been to post the agenda on the teachers’ web page for parents and students to access.
Ø       Scott also mentioned that the weekly e-mail summary of the desk of the principal has been very helpful and asked if there was any consideration as to sending home hard copy summaries.  This was left for discussion as part of the parent-student handbook revisions.    
Communication and Petitions  
Ø       Mr. Ray Hardebeck addressed the Board and introduced himself as a Committee Chair member from the Finance Council. He’s available to assist the Board with the school budget, as well as help find monies for the school. He would like for the Board to supply a “wish list” of items needed so that he can submit them to the budget for review.  He has also welcomed BOTCE to attend the Finance meetings on the 4th Tuesday of every month. 
Ø       Parents present: Mary Bramer and Michelle Bergman. Teachers present: Ms. Deters There are concerns of how the surveys were distributed, the amount of time given to complete the surveys, the validity of the questions, as well as the review of the surveys.June Hurley advised that the surveys came from the Accreditation process and will be reviewed in-depth with Dr. Roberts, Fr. Mario, and the Board.  Dr. Roberts, Ms. Deters and Ms. Sumpter stated that they were unaware of any classes being placed under time constraints as they thought all classes were given ample time to complete the surveys. This is something that will be taken into consideration as the results are reviewed and as it pertains to any future surveys.   
  Future Business Parent/Student Handbook revisionTeacher Handbook revisionUpdate on Student/Teacher/Parent Surveys  
Adjournment Motion to adjourn- Jim DeanSecond Motion- Karen SchultzMotion carried by majority vote Closing Prayer – June Hurley           
Mission Statement for the Board of Total Catholic EducationSaint Cecilia Roman Catholic Church, Independence, Kentucky The Board of Total Catholic Education (The Board) of St. Cecilia is an advisory body that has been delegated the responsibility for the determination and evaluation of all policies regarding the total education program of Saint Cecilia Roman Catholic Church.  The Board is a separate entity that serves as an advisory council to the Pastor.  All policies are subject to ratification by the Pastor.  The Board represents all areas of education, including preschool, elementary (grades Kindergarten through 8), CCD and adult education at St. Cecilia Roman Catholic Church.

ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATIONMinutes of May 24, 2010  
Members Present:  June Hurley, Jamie Lameier, Karen Schultz, Rose Mary Hoffman, Luann Kohl, Beth Warning, Dr. Roberts, Fr. Mario, Margaret Hoffman, Jimmy Dean, Laura Reynolds, Fred Nowak 
Members Absent: Susan Davis, Catherine Wilson, Brent Kraft,  
Called to order at 7:03 pm by June HurleyOpening prayer led by Fr. Mario
Approval of 4/26/10 minutesMargaret Hoffman- Motion to approveRose Mary– Second the motionMinutes were approved by majority vote.   
Pastor’s Report:     
Ø  1st Communion- Religion/CCD teachers were congratulated for preparation of the children
Ø  Religion texts and content were weaker. This year we will revise & use the old books.
Ø       Fundraising and event chairs: 1)       Many fundraisers, great job however, not many people are participating.  There  will be a new policy placing a limit on the number of fundraisers 1 person can chair.          
(The limit is expected to be 2 events)  2)       Anyone that chairs an event or is involved with chairing an event is not to purchase tickets towards “grand prizes”.
3)      Question brought forth by Beth Warning: Who is responsible for clean up after a fundraising event in the Undercroft?  Fr. Mario- Hall Cleanup is the responsibility of the group who uses it.  If the Hall is rented, the church will provide the cleanup.        (Fee’s are included in the rental price of the Hall.) 
4)   Diocesan “Alcohol as a Raffle Prize” Policy:    The Alcoholic Beverage Control Board has ruled that is unlawful to raffle liquor, wine or beer in any form.  Therefore, all parishes and institutions of the Diocese are not permitted to raffle or sell chances, in any form for any alcoholic beverages.  In order to insure that you are in compliance with all state and local laws and regulations, please contact the Finance Office if you choose to have a liquor or wine auction at your parish or institution.  You may also check with the Church Office to view the rules concerning this.  This ruling was dated June 28, 2008 and supersedes any and all previous rulings. *A letter will be drafted by Fr. Mario to event chairs stating the new guidelines above.         
Principal’s Report:   
Ø  Enrollment is approx. 235. K-8 is hovering at 200.
Ø  Calendar Changes: ·         We will have an earlier spring break for 2010-2011 that will allow St. Cecilia School to follow the Kenton County bus schedule. 61% of our enrollment uses the public school transportation services.·         March 18th was slated as a “professional day” with school being closed. The Diocese has since moved the IOWA testing dates to the week of March 7th thru  March 18th therefore the professional day off will be rescheduled for March 25th. 
Ø  Parent Partnership letters went out last week to those families who still need to submit their service hours.
Ø  A new Reading program for K-2 for the 2010-2011 school year.  “Superkids” designed by the Rowland Reading Foundation made a presentation to the K-2 teachers.  The program is a comprehensive core reading program designed specifically for the primary grades. There are several levels that contain sequential lessons that teach children in grades K-2 spelling, simple grammar and proper handwriting mechanics.Ø  St. Cecilia School will add to the staff a Math Coach in the 5th-8th grades, a Reading/ Math Coach in K-4th grades,  a Spanish Teacher in K-4th grades (1 day a week),  and a part-time Music Teacher.
Ø   Summer camp looks as if it’s going to be cancelled. Only 4 students are enrolled.
Ø  Thursday May 27th at 09:00 we will have our End of the Year awards ceremony as well as a recital of keyboarding, dance, and tumbling. Mrs. Mann will showcase an art exhibit with the students art work. Parents are welcome to join the students for $1.00 pizzas or burgers as well as visiting the Uniform sale, Sock Sale and Book sale in the cafeteria. There will also be an opportunity to retrieve lost and found articles. At 12:20- Adoration and school wide Rosary will be held in Church led by Fr. Mario.  The children will then return to school for dismissal.   Thank you to Kroger’s who donated 10 cases of Big-K for the event.     
CCD Director’s Report 
Ø  Classes are out for the summer. Catherine will need to place text book orders this summer. Registration forms will be mailed out in June sometime.
   Unfinished Business
Ø  Exit / Entrance Interviews are taking place. Dr. Roberts has met with 2 new families and has made contact with 6 families that were not registered.  5 of those families have now registered. 1 is not returning due to financial reasons. 9 additional new families have registered and those students range from 1st  to 7th grade.
Ø  A new policy needs to be drafted clarifying the times of our school day. Instruction time starts at 7:30 with the 1st bell ringing at 7:20.         
Board Committee ReportsSCPTO:
Ø  Teacher start up money will be increased to $200.00 and the deadline to use the $$ will be extended.
Ø  The  SCPTO will continue to fund the Endowment.
Ø  Katie Davis is the new secretary.
Ø  Meetings for the new school year will fall on the 2nd Tuesday of every other month.  
Ø  Fundraising events already booked are:
·         Fall fest - Oct 30th
·         Wine tasting - Nov 6
·         St. Nick at Night- Dec 4th
·         Stagette  Feb 26th 
Ø  The Walk-a-thon out of pocket expenses are currently at less than $250.00. Thank you to the many Corp. Sponsors for their generosity and donations.
Ø  Thanks to Kris Ruschell for running the Market Day fundraiser over the past years. Shelley Crowley will be taking over the responsibilities.
Ø  Teacher appreciation week was last week. The teachers enjoyed muffins and lunch from Panera Bread. They each received Tote bags with water bottles.
Ø  Stagette revenue was  a little over $14,000.00.
Ø  The SCPTO will be providing blinds for the classrooms in the front of the school. 
Communication and Petitions  
Ø  Ms. Kohl presented a Litany to the Blessed Mother using a PowerPoint presentation  created by 7th graders Nolan Warning and Jake Weldon.
Ø  Michelle and Joe Bergman addressed the Board with comments and concerns regarding the school.
Ø  Mary and Tony Bramer addressed the Board with comments and concerns regarding the school. Parents present: John and Susan Zurborg/Mary and Tony Bramer/ Kris Ruschell/ Charlie Bunton/ Scott Wells/ Marnie Lemma/Michelle and Joe Bergman/ Craig and Melissa Wilkerson  
Future Business Parent/Student Handbook revisionParent Partnership hours revisionGrievance Policy revisionBullying Policy revisionOther policiesOpen House suggestions- Allowing children to come and “meet your teacher”. Changing the hours to be in the evening.  
Adjournment Motion to adjourn- Jim DeanSecond Motion- Karen SchultzMotion carried by majority vote Closing Prayer – Fr. Mario           
Mission Statement for the Board of Total Catholic EducationSaint Cecilia Roman Catholic Church, Independence, Kentucky The Board of Total Catholic Education (The Board) of St. Cecilia is an advisory body that has been delegated the responsibility for the determination and evaluation of all policies regarding the total education program of Saint Cecilia Roman Catholic Church.  The Board is a separate entity that serves as an advisory council to the Pastor.  All policies are subject to ratification by the Pastor.  The Board represents all areas of education, including preschool, elementary (grades Kindergarten through 8), CCD and adult education at St. Cecilia Roman Catholic Church.

ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes of April 26, 2010  
Members Present:  June Hurley, Jamie Lameier, Karen Schultz,  Fred Nowak, Rosemary Hoffman, Luann Kohl, Beth Warning, Brent Kraft, Dr. Roberts, Fr. Mario, Laura Reynolds 
Members Absent: Susan Davis, Jim Dean, Catherine Wilson, Margaret Hoffman Called to order at 7:10pm by June HurleyOpening prayer led by June Hurley 
Approval of 03/22/10 minutesFred Nowak- Motion to approveBrent Kraft– Second the motionMinutes were approved by majority vote.   
Pastor’s Report:     
Ø       The Bishop has approved the study of the new Parish Activity Center. 
Ø       The current Library will be moved to the Fine Arts Room for the 2010-2011 school year.  This move will be temporary due to space issues until the Media Center is built within the new Parish Activity Center. 
Ø       The 8th graders were given the opportunity to learn “Stewardship” through time and talent during the IOWA testing week.  They assisted in making a difference by weeding and mulching the landscaping around the parish/school grounds. 
Ø       Parking lot “marking” will take place over the summer. 
Ø       The tree line along the pastures will be cleaned out this weekend during the parish cleanup days. Items have been found that aren’t school appropriate.   
Principal’s Report:   
Ø       Testing was completed except for 3rd grade.
Ø       KTIP Certification has been completed. The teachers received 9 observations throughout the year.
Ø       The Walk-a-thon has raised over $1200.00  Classroom standings as to date are:  
        4th grade in 1st place.        
        7th grade in 2nd place.      
        1st grade in 3rd place.             
The Walk-A-Thon will take place on May 21st.
Ø       May 27th will be the End of the Year Awards Ceremony.  The 4th quarter awards will be given in the classroom.
Ø       Congratulations to 18 – 8th graders who have won scholarships to Holy Cross.
Ø       The Principal and Altar Society scholarships are now closed, however the Pastor/Parish/ and 2 Holy Name Scholarships are still open.
Ø       School registration deadline is approaching. Currently 165 students have registered. There is waiting list for 4th and 2nd grades.
Ø       Aftercare hours will be extended until 6pm for the 2010-2011 school year.
Ø       May crowning is May 2nd-at 5:30pm – There will be a court of 8th graders as well as 1 boy and 1 girl from each class. The  2nd graders will sing a Marian hymn. 
Ø       1st communion is Sat May 8th at the 5pm Mass.  17 CCD students and 18 STC students will receive the Holy Eucharist for the first time. Jesus Day will be held on May 7th
Ø       All Faculty members are expected to return for the 2010-2011 school year, as well as Judy Mayfield.
Ø       STC has added a Math coach and Spanish teacher for the 2010-2011 school year.
Ø       A committee to purchase new Social Studies books from Houghton Mifflin Harcourt has been established.  The committee consisted of 2 parents, Social Studies teacher, Judy Mayfield and Dr. Roberts. Time for kids is also being ordered for next year.
Ø       Coins for Haiti brought in a profit of $677.00. All monies were sent to the Catholic Relief Fund.
Ø       The 8th graders did a Fantastic job “making a difference” gardening around the school and parish.
Ø       Cafeteria Volunteer hours are low.  Letters are being sent to parents that haven’t fulfilled their 9 required days.
Ø       Parish Clean-Up is this coming Saturday.
Ø       The all-school soccer games will take place after the Walk-A-Thon…  1st vs 2nd  /3rd vs 4th  etc….  10 min games.  Ending with the Traditional 7th vs 8th grade soccer game.
Ø       Our school website stcrusaders.org has increased in popularity. Web-reports show gradual “hit” increases from year to year.  The most popular page is “Home/Desk of Principal”. 
CCD Director’s Report   
Ø       There are 2 CCD classes remaining  May 2nd and May 16th
Ø       15 CCD students will be making their 1st Holy Communion. Amongst those 15 students is our  1st special needs student Morgan.  Morgan is a 9th grader with Down Syndrome.  His first Holy Communion will take place on Sunday May 9th at the 11:00 Mass.
Ø       Additional orders for books, bibles and other teaching materials are needed prior to the start of the new school year.
Ø       CCD is encouraging parents to register now, for next year so we can ease the paperwork burden that occurs if we wait until fall. 
Ø       Look for a note in the Parish Bulletin requesting another CCD teacher/volunteer. 
Unfinished Business Dismissal time:  Bus dismissal occurs at 2:10pm. General dismissal begins at 2:15, finishing at approx 2:220pm.  School hours are 7:20a-2:15p  
Returns to the building:  No child is allowed to re-enter the building unless a teacher is present in the classroom. 
Parent Partnership Hours: There are 49 families that haven’t turned in their volunteer logs.  4 families have turned in partial hours or Parish only hours.       
The deadline to submit the volunteer logs has been extended to April 30th.     
Board Committee ReportsNomination Committee: Current Nominations for the 2 open positions on the BOTCE board are:Dan DavisTerri MinshallKevin FlanaganLori Feuhner A notice in Parish Bulletin and School Newsletter regarding the open positions will be posted this coming week. 
Communication and Petitions   SCPTO
Ø       The last SCPTO Meeting will be on May 11th and will include an Art show from the students.
Ø       Still in need of  a President Elect for the 2010-2011 school year.
Ø       Endowment:  Scott spoke with Fr. Mario and will transfer the Endowment to the Finance Committee.
Ø       St. Nick at Night and Wine Tasting are confirmed for 2010-2011.
Ø       The SCPTO has pledged $2500.00 to go towards the Walk-A-Thon if  the $10,000.00 goal isn’t met.
Ø       Issues with the Stagette:   2 yearly lunches were raffled however the school/Kelly only approved the funding for one. The SCPTO will cover the cost of the 2nd raffle.
Ø       Field Trip Monies will be pd for by SCPTO
Ø       The SCPTO is looking for ways to spend approx $25,000.00 to improve the school.
Possible suggestions to use the funds are:                
* A new copier               
* Blinds for the front of the school                
*Putting the funds towards the new PAC.
Ø       Stagette Profit is unknown at this time.
Ø       SCPTO will buy school supplies again next year.  Must use Corpus Office Supply or Office Depot.
Ø       Teacher Start up money will possibly be bumped up for the 2010-2011 year.  All supplies will stay with the school if the teacher decides to leave St. Cecilia.  (Books etc…)
Ø       The Davis family has donated shelving for the SCPTO to use in the Cistern.  The SCPTO has been advised to check with Mr. Bach prior to bringing the shelving in.  Thank you to the Davis Family for their kind donation. 
Future Business Exit/Entrance Interviews were suggested. The Interviews would consist of speaking with new families regarding what brought them to St.Cecilia or what prompted them to leave. Additional thoughts were to have the interviews signed by the parents and encourage both bad/good perspectives.     
Adjournment Motion to adjourn- Rosemary Hoffman               Second Motion- Laura Reynolds Motion carried by majority vote 
Closing Prayer – Fr. Mario         
Mission Statement for the Board of Total Catholic EducationSaint Cecilia Roman Catholic Church, Independence, Kentucky The Board of Total Catholic Education (The Board) of St. Cecilia is an advisory body that has been delegated the responsibility for the determination and evaluation of all policies regarding the total education program of Saint Cecilia Roman Catholic Church.  The Board is a separate entity that serves as an advisory council to the Pastor.  All policies are subject to ratification by the Pastor.  The Board represents all areas of education, including preschool, elementary (grades Kindergarten through 8), CCD and adult education at St. Cecilia Roman Catholic Church.

ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes of March 22, 2010  
Members Present:  June Hurley, Jamie Lameier, Karen Schultz, Jim Dean,  Fred Nowak, Rosemary Hoffman, Luann Kohl, Beth Warning,
Brent Kraft, Dr. Roberts, Catherine Wilson, Margaret Hoffman, Fr. Mario 
Members Absent: Laura Reynolds, Susan Davis Called to order at 7:05pm by June HurleyOpening prayer led by Fr. Mario 
Approval of 02/22/10 minutesBrent Kraft-- Motion to approveFred Nowak– Second the motionMinutes were approved by majority vote.   
Pastor’s Report:    Fr. Mario has met with the Bishop regarding needs for a Parish Center/Gymnasium with possible benefits including
a Library, Elevators, Walking Track etc..    Long term goals for the Parish facility are being evaluated by an Assessment team.  The preliminary
design will determine how much money will need to be raised. Parish Debt has been reduced by approx $700,000 over the last 3 years. Serra
Server Awards were distributed on 3/21/10 at the Sunday evening Vespers service. Congratulations to the boys and girls of the 7th and 8th
grades who have display excellent reverency to the Altar. The Feast of the Annunciation is 3/25/10 On April 12th Bishop Foys will make 2
visits to St. Cecilia Church/School.  After the morning Mass, he will bless the new parking lot as well as the statue of St. Joseph.   He will
return that evening to pray over the 8th graders as they receive the Holy Spirit during the Sacrament of Confirmation Mass.  
Principal’s Report:  IOWA testing for K-7th grade will be help April 12-16th .   Both the Colgate and IOWA tests are new to the school this
year, replacing the Terra Nova tests.  Testing begins after spring break and will take most of April to complete. 8th grade trip to Connor
Prairie will be on April 13th from 8:30am to approx 9:30p. The 8th graders will be “Making a Difference” by helping Fr. Mario with gardening
around the church and school grounds while the K-7th grade students are testing.  Scholarship packets and report cards were sent home to students
this week.   A notice was sent home to parents about problems with internet safety. It has been discovered that some of our school children are
inappropriately posting telephone numbers, fictitious ages, etc… on social networking sites.  Some of the information that was brought to the
attention of the school was considered “cyber-bullying” and therefore it became the schools responsibility to educate the children of the dangers
of internet usage. Detective Andrew Schierberg came to the school and gave age appropriate talks about internet safety. The presentation was
well received by students, staff and parents alike.  “Coins for Haiti”  was a success. St. Cecilia School was represented well at the St. Agnes
Diocesan CompetitionCongratulations to Matthew Bergman for placing 4th in Religion. Teachers are be encouraged to post “Wish Lists” on t
he website and church bulletin for classroom items that were not budgeted for.   
CCD Director’s Report   Confirmation preparation for the 8th graders is underway. The students are doing well with their studies. The CCD
program is continuously growing with 5-6 new children that have recently been enrolled.  Thank you to all who helped with the Lenten Fish Fry’s. 
As always, it was a huge success. Upcoming Can Food Drive – Joining Hands will be held on April 24th.  All are invited to assist.  
 Unfinished BusinessThe budget has been approved with a 2% increase.  The increase will cover the cost of teacher salaries and include additional
positions for Music, Math Specialist, Reading Specialist, and Part-time Receptionist.  
Board Committee Reports New Member Nominating Committee- Jim Dean, Laura Reynolds, and Karen SchultzNomination
Slate is due early May.  
Communication and Petitions  N/A      
SCPTO St. Cecilia Parent Teacher Organization is in need of filling three vacancies on the Board of Directors - Teacher Representative,
Secretary, and President – Elect. The Lady’s Spring Spectacular went well. Profit totals are unknown at this time. The 2nd annual Walk-a-thon
planning is underway. Karen Bunton is the Chair. It will be held on Friday, May 21st and funds will go towards creating a new media center
for the school. World’s Finest Chocolate sale has ended. Thanks to Katy Davis for running this successful fundraiser.  The top sellers were: 
Sarah Herzog and Mason Hammon St Nick at Night’s date is December 4, 2010.  Mary Bramer to chair. The SCPTO will donate $500.00
towards 8th grade trip to Connor Prairie in return for service hours at the next Market Day event. If the students choose to not volunteer,
they will need to pay an additional $16 toward trip. The SCPTO will also donate $350 towards a new ice machine for the cafeteria.
 Future BusinessUpdate on New Member Selections 
Adjournment Motion to adjourn- Jim Dean      Second Motion- Margaret HoffmanMotion carried by majority vote Closing Prayer – Fr. Mario            
Mission Statement for the Board of Total Catholic EducationSaint Cecilia Roman Catholic Church, Independence, Kentucky The
Board of Total Catholic Education (The Board) of St. Cecilia is an advisory body that has been delegated the responsibility for the determination and
evaluation of all policies regarding the total education program of Saint Cecilia Roman Catholic Church.  The Board is a separate entity that serves as
an advisory council to the Pastor.  All policies are subject to ratification by the Pastor.  The Board represents all areas of education, including preschool,
elementary (grades Kindergarten through 8), CCD and adult education at St. Cecilia Roman Catholic Church.

ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes of February 22, 2010 
 Members Present:  June Hurley, Jamie Lameier, Karen Schultz, Jim Dean,  Fred Nowak, Rosemary Hoffman, Luann Kohl, Scott Wells, Brent Kraft, Laura Reynolds
 Members Absent: Dr. Roberts, Catherine Wilson, Susan Davis, Margaret Hoffman, Fr. Mario Called to order at 7:05pm by June HurleyOpening prayer led by June Hurley 
Approval of 01/25/10 minutesRosemary Hoffman-- Motion to approveBrent Kraft– Second the motionMinutes were approved by majority vote.   
Pastor’s Report:    Not Available 
Principal’s Report:  (Presented by: Luann Kohl)Registration has gone well.“Times For Kids” will be ordered for next school year.   
CCD Director’s Report  Not Available 
Unfinished Business Board Committee Reports Tuition PolicyUpdated tuition policy was added to the registration packages. 
New Member Nominating Committee- Jim Dean, Laura Reynolds, and Karen SchultzNomination Slate is due early May. 
Communication and Petitions   SCPTO*Internet communication is getting better.*Worlds Finest Chocolate Sale went well. Awaiting fundraising totals.*The “Go Make A Difference” T-shirts were printed incorrectly and without our sponsors name.  The SCPTO will advertise the sponsors name on all future fundraising correspondences.*The Ladies Spring Spectacular will be held on March 13, 2010. The theme is “Spring in Tuscany”.  *Catholic Schools week went well.    
 Budget Committee Proposals and new budget subcommittee have been established. Subcommittee will consist of 2 Board Members, Finance Committee Members, Principal and Pastor.  Subcommittee board members for the 2009-2010 school year are June Hurley and Karen Schultz. 
Future Business Adjournment Motion to adjourn- Karen Schultz Second Motion- Jamie LameierMotion carried by majority vote Closing Prayer – June Hurley 

ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes of January 25, 2010  
Members Present:  June Hurley, Carole Roberts, Brent Kraft,  Jim Dean, Fred Nowak, Rosemary Hoffman, Margaret Hoffman, Laura Reynolds, Luann Kohl, Beth Warning, Susan Davis 
Members Absent:  Fr. Mario Tizziani, Karen Schultz, Jamie Lameier, Catherine Wilson Called to order at 7:03pm by June HurleyOpening prayer led by Jim Dean 
Approval of 11/23/2009 minutesJim Dean-- Motion to approve with minor amendmentsBrent Kraft– Seconded the motionMinutes were approved as amended by majority vote.   
Principal’s Report:
  • Day of Prayer was held on Friday, January 22.  It was very meaningful to students, faculty and staff alike. 
  • Dr. Roberts presented a proposed school calendar for the 2010/2011 school year.  Margaret Hoffman made a motion to approve the calendar as proposed, Laura Reynolds seconded the motion.  The calendar was approved as presented.
  • The presentation on bullying was well received by all grade levels.  Middle school students wrote reflections on what they learned that expressed deeper understanding of bullying and how to cope with it.
  • Time for Kids magazine is being offered for free to students in exchange for the completion of address coupons.  No additional solicitations will be made outside of the initial mailings.
  • Catholic Schools Week will kick off with an open house and registration on Sunday, January 31.  Some of the other activities during the week will include parent appreciation Mass and reception, 8th grade bake sale,  and student appreciation day with early dismissal.
  • The 8th grade bake sale proceeds will help offset the cost of their 8th grade trip to Connor Prairie, the Indianapolis Museum and dinner at the Spaghetti Factory.
 Unfinished Business Board Committee Reports 
Policy and Bylaws Committees BylawsRevised bylaws were presented for review.  Jim Dean moved to approve the bylaws as presented, Rosemary Hoffmann seconded the motion.  The bylaws were approved as presented. 
Bullying PolicyA copy of the Bullying Policy was presented for review.  It was noted that the policy will require signatures each year by students and parents/guardians.  The policy itself will be contained in the student/parent handbook.  Rosemary Hoffmann made a motion to approve the policy; Jim Dean seconded the motion.  The policy was adopted as presented.   There was additional discussion regarding the need to ensure that this is a topic that remains a focus on an ongoing basis.  Materials are available and Dr. Roberts, the faculty  and staff are committed to ensuring this is the case.
Tuition PolicyA copy of the Tuition Policy was presented for review.  Fred Nowak moved to approve the policy as presented, Jim Dean seconded the motion.  The policy was adopted as presented. It was agreed that broad communication of policy adoption is necessary.  Dr. Roberts will draft a letter explaining the policies and the policies will be posted on the web page.  New policies will also be incorporated in the next handbook. 
SCPTO President’s Report – Beth Warning
  • Worlds Finest Chocolate Sale is scheduled to start during Catholic Schools Week and to end on February 16.  There will be a prize for the family with the highest sales
  • The “Spring in Tuscany” event is still in need of volunteers.
  • SCPTO is trying to identify definitive uses for funds raised.  Examples may include funding a portion of field trip costs, an ice maker for the cafeteria and they are entertaining other suggestions.
  • Communications to parents appear to be on the increase since the start of 2010, and that is appreciated.  The e-mail reminders regarding the newsletter are helpful. However, additional communication re: events such as the bullying seminar would be beneficial.  A weekly or monthly communication of “What’s happening…” could help ensure parents are more aware and feel more involved.
  • Parents have commented to SCPTO officers that there is a less “welcome” feeling in the school.  Discussion focused on the possibility that new teachers may not be aware or comfortable in inviting parents into the classroom, and that conversation with them to encourage this might help in bridging this gap.  While the change in the receptionist location is understood to be necessary and appreciated from a privacy standpoint, additional guidance to those entering the building when the receptionist area is unstaffed would be very helpful.
  • The wine tasting and St. Nick at Night events were both successful.
  • The SCPTO will be purchasing some supplies again for the 2010/2011 school year.  Planning and communications will be forthcoming.
 Budget Committee Report Fr. Mario has requested that the budget committee become more involved in the month-to-month operational budgeting in addition to the annual tuition/salary budget.  This will result in monthly reports to the Board on the budget status. The proposed tuition to be included in the registration packets includes a 4% increase over this year’s tuition rate.  This amount is in line with what was published by the Diocese in the Messenger, and it would help to cover the Diocesan proposed salary increases as well as enhanced focus on individual reading needs and expansion of specials.  A formal budget presentation and finalization of tuition rates will be forthcoming after additional review of the current operating budget. 
Communications and PetitionsThanks go to the Sports Committee for their purchase of additional playground equipment and to both the Sports Committee and SCPTO for funding the speaker for the assembly on bullying. Next meeting scheduled for February 22, 2010. The closing prayer was led by Jim Dean. 
Adjournment  Jim Dean made a motion to adjourn.Brent Kraft seconded the motion.Motion to adjourn approved by a majority vote.  

ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes of November 23, 2009  
Members Present:  June Hurley, Jamie Lameier, Karen Schultz, Jim Dean , Fr. Mario, Fred Nowak, Rosemary Hoffman, Margaret Hoffman, Luann Kohl, Beth Warning Members Absent: Dr. Roberts, Brent Kraft, Laura Reynolds, Catherine Wilson, Susan Davis
Called to order at 7:05pm by June Hurley Opening prayer led by Fr. Mario  
Approval of 10/26/09 minutesJim Dean-- Motion to approveFred Nowak– Seconded the motion Minutes were approved by majority vote.   
Pastor’s Report:         All Saints Day and Veterans Day Mass/Assemblies were wonderful.December Christmas program will be on Dec 11th.   “Sing All About The Christmas Story”.Server Schedule Volunteer NeededAdvent Cards will be distributed this Tuesday. 
Principal’s Report:  (Presented by: Luann Kohl) Midterm- Nov 20th Teacher In-service - Dec 7th (no School)Immaculate Conception Holy Day- Dec 8th  (No School) End of the quarter –Dec 18th Awards Ceremony - January 8th 
The School Reach Company is now providing Email services to St. Cecilia. The email system will serve as a reminder for events, important news, school closings and delays as well as the online weekly Wednesday envelopes. Parents have provided great feedback. 
Everybody CountsEverybody Counts was a success. The Everybody Counts program has been around for over 30 years. It’s designed to teach our children about disabilities with visual/hearing impairments, developmental difficulties, as well as eating disorders. Guest speakers and hands on activities were presented to the students in grades K thru 8.    Teachers and Parent volunteers helped facilitate the program.  
CCD Director’s ReportEnrollment has remained the same.The CCD director needs input to encourage 8th grade students to be more involved in XLT and the Youth Program. 
Unfinished Business Board Committee Reports BylawsA copy of the Bylaws were discussed/reviewed and will be updated for a January 2010 vote. 
Bullying PolicyA copy of the Bullying Policy was discussed/reviewed and will be updated for a January 2010 vote.
Tuition PolicyA copy of the Tuition Policy was discussed/reviewed and will be updated for a January 2010 vote. 
Communication and Petitions SCPTO The SCPTO and the Sports Committee have agreed to pay for the bullying presentation scheduled for January 14, 2010.  The 7th graders will have a special retreat to Camp Joy.  This will be an overnight retreat. The approximant cost is $200.00 per child. Wine Tasting Event was a success.  St. Nick at Night will be on Dec. 5th- Mary Bramer is the Chair. Tickets are on sale now and after all Masses. Worlds Finest Chocolate Sale is scheduled to start during Catholic Schools Week. Ladies Stagette will be held on March 13, 2010. Theme is “Tuscany in the Spring”.
 Budget Committee Ms. Deters has completed her student teaching and will continue on as a member of the staff as a Social Studies teacher. 
 Future BusinessPrepare By-Laws for January VotePrepare Tuition Policy for January VotePrepare Bullying Policy for January VoteClarification regarding daily early dismissal.Clarification regarding re-entering the school during operating hours. 
Adjournment Motion to adjourn- Karen Schultz   Seconded Motion- Rose Mary Hoffman Motion carried by majority vote  Closing Prayer – Fred Nowak 

ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes of September 28, 2009  
Members Present:  Dr. Carole Roberts, June Hurley, Jamie Lameier, Karen Schultz, Jim Dean, Brent Kraft, Rosemary Hoffman, Margaret Hoffman, Laura Reynolds, Luann Kohl, Susan Davis, Beth Warning, Catherine Wilson, Fred Nowak  
Members Absent:    Fr. Mario Tizziani  
Called to order at 7:05pm by June Hurley- PresidentOpening Prayer led by June Hurley  
Pastor’s Report:          Not available
Principal’s Report:   Enrollment-Current enrollment is at 223 students8th grade is expected to increase to 30 students by 09/30/09. 
After School Programs- The programs offered are Spanish, Scrapbooking, Tumbling, Key Boarding and Art. The cost of each session is $50.00.  Program enrollment is going slowly, however Dr. Roberts is optimistic that registration will increase after the sports season ends. 
Misc items-Grandparents Day was a success. There were over 140 grandparents in attendance. Kudos extended to the student council for assisting them to and from the classrooms. End of the 1st quarter is Oct 16th.  Midterm reports will be on E-Grades. Parents are encouraged to go on line to check grades. The addition of Spanish as a “Special” in 2010-2011 is being reviewed. Artsonia- St. Cecilia school is participating in a new online art website called Artsonia. Artsonia is a childrens art museum where student work is displayed for family and friends to view. Parents will have the ability to purchase customized keepsakes from Artsonia featuring their childs artwork.  They can also invite family and friends to join their “Fan Club” and leave positive comments about the student artwork.  Parents should expect to receive account set up information within the next few days. 
Special Activities:The school children will participate in a multicultural Rosary being be held on Oct 7th. The Rosary will be recited in Spanish, German, Italian, French and English. Fr. Mario is dedicating the month of Oct. to the Rosary. On Oct. 30th we will have a school-wide parade where students are encouraged to dress up as their favorite saint.   Teacher in-service dates are Oct 8- 9th  K-Tip training has been completed for the new teachers.  Margaret Hoffman is our teacher educator and Ms. Kohl, Ms. Sumpter, Mrs. Davis and Mrs. Reis are the resource teachers. 
Diocesan News-The Diocese is pushing for trimesters instead of quarters.  Instead of 10 week sessions the schools would then move to 13 weeks. More discussion will take place at the principals’ conference in Clifty Falls.  
OLD BUSINESS Approval of 8/24/09 minutes Jim Dean -Motion to ApproveJamie Lameier – Seconded the motionMinutes were approved by majority vote.   Bylaw revisions are in progress.  The subcommittee is gathering information from other schools to reference and will meet to discuss corrections to the current BOTCE bylaws. The School Reach Program offers an email notification system that St. Cecilia will utilize.  This will benefit the School, BOTCE, SCPTO, Sports Committee, Youth Group etc…  All groups wanting to utilize the School Reach Program should notify Luann Kohl to have the content approved and sent to the families involved.   
New Business Tuition Policy-  Diocesan schools should not release cumulative records to other schools regarding delinquent tuition accounts.  (Reference p5113 and G5113 on Diocese Tuition Policy)  Dr. Roberts and June Hurley will draft a new tuition policy for the Board to review at the next meeting. 
Bullying Policy-  Rosemary Hoffman will provide a bullying policy from the state of KY that needs to be reviewed by the board as to whether or not we will adopt the policy.  Bullying, harassing and teasing are serious problems throughout all schools.  Our current policy needs to be upgraded to provide more specifics as to what constitutes bullying and what discipline standards will be implemented should bullying occur. Rosemary Hoffman will address it with the student body and on an individual basis as needed.St. Cecilia could possibly adopt a curriculum to use within the schools. We will check with Catholic Social Services for additional material.  Dr. Roberts and June Hurley will follow up with the new policy at the next board meeting.     
Committee Report SCPTO Fall Fest will be held on Friday Oct 30th in the Undercroft.  Joe and Nancy Schultz are the chairs of the event.   *Chili Competition *Fun for kids and adultsContact Joe and Nancy for volunteer opportunities.  SCPTO will provide T-Shirts again for this school year with the help of a corporate donor. Next Meeting is Tuesday Nov 10th at 7:00pmCommunication has been a concern and will improve with the new School Reach email program.  CCDEnrollment is at 126.  All teaching positions are filled with back-up teachers available. CCD is encouraging high school students to get involved and assist with teaching.  It promotes leadership qualities in the younger grades. National” Go Make a Difference Day” is Saturday Oct 24th.  CCD will hold a food drive the week leading up to the 24th-25th. Competitions will be held for different age groups throughout the week.  Watch the bulletin for more updates. Youth 2000 is next weekend. The cost is $40.00 per student.  
Future Business-A drafted tuition policy will be presented at the next BOTCE meeting by June Hurley and Dr. Roberts. -An update of bylaws will be presented at the next BOTCE meeting by June Hurley, Karen Schultz, and Brent Kraft. -A drafted bullying policy will be presented at the next BOTCE meeting by June Hurley and Dr. Roberts. Next meeting is Oct 26th at 7:00pm in the Fine Arts room. 
Adjournment Motion to adjourn- Jim Dean Seconded Motion- Laura Reynolds Motion carried out by majority vote Closing Prayer – June Hurley 

St. Cecilia Board of Total Catholic Education

Minutes of August 24, 2009
 Members Present:  Dr. Carole Roberts, June Hurley, Jamie Lameier, Karen Schultz, Jim Dean, Brent Kraft, Rosemary Hoffman, Margaret Hoffman, Laura Reynolds, Luann Kohl, Susan Davis, Beth Warning, Catherine Wilson 
Members Absent:  Fr. Mario Tizziani, Fred Nowak Called to order at 7:07pm by June Hurley- President Opening Prayer led by June Hurley 
Pastor’s Report  Not available 
Principal’s Report:   
Enrollment:St. Cecilia School currently has 222 students enrolled in grades K-8, with an additional 39 children in Preschool.
K- 27           
1st-  26
2nd- 18       
3rd-  27
4th-  23       
5th-  26
6th -   24       
7th-  22
8th-  29 
Staffing:  6 new teachers and 1 new student teacher on staff.   Hourly employees will be assisting teachers in the classrooms.  
School improvements:
*The classrooms were painted over the summer with special thanks to Duke Energy for donating the paint and supplies. Several volunteers from Duke, as well as parent volunteers assisted in the painting.
*Smart Boards have been installed in all classrooms
*New security cameras and a lock system have been installed.*Principal’s office was expanded at the recommendation of the Accreditation Board.
*Landscaping in front of the school was updated by the Women’s CRHP group. Parent volunteers have assisted with maintaining them.
*A new music room has been added in the unoccupied classroom off of the cafeteria.
*A new aftercare room has been added in the unoccupied Kindergarten room.
*New storage space is now available in the old Cistern Room.
*A new colored-copying machine was acquired from the Chamber of Commerce.       
-Each teacher and organization will be issued a billing code to help track expenses. 
Please contact the office to arrange for a training class and to obtain your  tracking code.
*Kudos to Tom Bach for doing an excellent job over the summer completing the upgrades to our school.    
 Changes in pick up locations for car riders:  Grades K-3 pick up is on the upper lot, while Grades 4-8 will proceed to the lower lot.  Extra staff will be available after school and in the parking lots to help with the transition. Breakfast is now being served for a daily fee of  $0.75.   
Handbook revisions: Minor corrections are being made to the handbook and a new copy will be made available online.
 Scholarships/Tuition Assistance: $10, 928.00  has been awarded for scholarships in the 08’-09’ school year.  Thank you to the many donors and organizations for their generosity.  As of 8/24/09,   $22,109.04 has been distributed for tuition assistance. The SCPTO has committed to cover $10,000 of the cost and the Parish will cover the remaining balance. 
New Tuition Policy: The Diocese of Covington is enforcing a tuition policy stating “If a child’s tuition is not paid prior to the start of the new school year, the child will not be permitted to return to any Catholic school in the Diocese”.  June Hurley will get a copy of this policy from the diocese and we will review at the next meeting to determine whether to adopt the policy verbatim or to edit any language while complying with the spirit of the policy.  This policy will need to be communicated to all current and future enrollees.
 Communication: Learning Objectives for all classes are online.  Schedules for “Specials”, Rules, and Syllabi will also be available for viewing. 
Computer Lab: The computer lab will be open from 2:30p-3:30pm on Wednesdays and Fridays for parents to access the school website, newsletters, and e-grades.    
OLD BUISNESS  
By-laws revision The by-laws were developed several years ago and a review/update to them is in order.  For example:  Revisit how membership elections are processed.  A subcommittee was developed to work on the revisions. Subcommittee members are:  Karen Schultz, June Hurley, & Brent Kraft       
Family Partnership Hours A revised policy has been established to allow “families” to earn time towards their partnership hours.  The policy requires 20 hrs per family/per year.  The hours can consist of a mix of school and Parish hours with a max of 10 hrs for Parish activities.  The cafeteria program does not count towards the hours until after the 9 days have been met.  Service Learning hours and 8th grade service hours also do not apply.  A charge of $5.00 per hour will be billed prior to the end of the school year for those families that don’t meet their partnership hours. Quarterly reminders will be sent home with all families.  Policy was approved by the board. Jamie Lameier - Motioned to approve. Margaret Hoffman Seconded the Motion;  motion was approved by majority vote 
Election of New Members New members:Brent Kraft: At LargeFred Nowak: At LargeLaura Reynolds: At LargeRosemary Hoffman: At LargeLuann Kohl: Teacher Representative 
Officer Elections Open Positions are President, Vice President, and Secretary President Nominations:  June Hurley   Motioned by Jim Dean   Seconded by Margaret Hoffman; Elected by majority voteVice President Nominations:  Jamie Lameier   Motioned by Jim Dean  Seconded by Karen Schultz;  Elected by majority voteSecretary Nominations: Karen Schultz Motioned by Jim Dean Seconded by Jamie Lameier;  Elected by majority vote
  New Business 
New Board Orientation  New Board member orientation will be held on Sept 16th at Villa Madonna. All new members are mandated to attend within 2 years. 
Diocese News  New Superintendant – Mike ClinesAssistant Superintendant- Ray Hildebrand 
Meeting DatesEvery 4th Monday at 7:00pm was approved by the Board   
 Outside attendance for Board meetingsAll parents are invited to attend BOTCE meetings, however any agenda items will need to be submitted at least 1 week in advance.
Meet the TeachersThe School Board and Teaching Staff will formally be introduced at the September 8th SCPTO meeting.  
Committee Report SCPTO New email system- Scott Wells has suggested a new email system that will automatically generate emails to family members regarding meeting updates, school closing, volunteer opportunities, etc.  The new service would cost $15.00 a month.  It would be hosted by a private email server.·          Several suggestions were to use School Reach as a communication tool for the SCPTO. School Reach may already have the email service that we’re paying for but not using. Dr. Roberts will discuss with Fr. Mario and investigate if this will work. A follow up will be given at the next Board meeting. 
SCPTO meetings will be held bi-monthly on the 2nd Tuesday of the month.  This month the meeting will be held on Sep 8th at 7:00pm in the Undercroft.  Childcare will be provided by Mrs. Muraca in the Aftercare room.  There’s a maximum limit of 22 children, therefore parents will need to RSVP early. Childcare expenses will be covered by the SCPTO. 
SCPTO supplied and paid for the following activities, already this school year:*CPR and First Aid training for the teachers*Differentiated Instruction training,  books included.* In-service Day lunch.*$150.00 Start up money for each classroom*Partial “yearly” school supplies-  Baby Wipes, Clorox Wipes, Tissues, Paper Towels etc …. The SCPTO needs members!  Contest for the largest class represented at the SCPTO meeting.  
CCD CCD HOURS are on Sundays from 09:45-10:452009-2010 Theme is “Go Make a Difference” focusing on Community Volunteering. *81 students currently enrolled with 5 new families. Projected enrollment is 135. Last year, 127 students were registered.*CCD has purchased new Religion books.*Youth 2000 is Oct 9-11 – need adult volunteers.*CCD has a new attendance policy- CCD will not promote students that do not attend at least 85% of the classes.*Each child will sign a contract for conducting appropriate behavior while in class and in the school building.   CCD Rates $40.00 for the first child $70.00 for 2 children $95.00 for 3 or more CCD is in need of 1 full-time/1 part-time teacher.  Tuition is free if parents teach.     
Future Business Follow up from Dr. Roberts and Fr. Mario regarding the Reach Program email systemUpdate on Bylaws Review of Diocesan Tuition policy and adoption of policy for St. Cecilia   
AdjournmentMotion to adjourn- Jim Dean Seconded Motion- Rosemary Hoffman Motion carried with majority vote  
Closing Prayer – June Hurley