ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes
of June 28, 2010
Members
Present: June Hurley, Jamie Lameier, Karen Schultz, Rose Mary Hoffman, Luann
Kohl, Scott Wells, Dr. Roberts, Margaret Hoffman, Jimmy Dean, Barb Sumpter, Dan Davis, Ray Hardebeck
Members Absent: Catherine Wilson, Brent Kraft, Fred Nowak, Laura Reynolds, Fr. Mario Called to order at 7:05
pm by June HurleyOpening prayer led by June Hurley
Approval of 5/24/10 minutesRose Mary Hoffman- Motion to approveJim Dean– Second the motionMinutes were approved by majority vote.
*
Questions surrounding the Pastor’s report and the Grand Raffle Prize have been cleared.
Pastor’s Report: Not
Available
Principal’s
Report:
Ø A BIG thank you to Jim Dean for his years of service on the Board of Education.
Also a great welcome to Dan Davis and Barb Sumpter as incoming Board members.
Ø Revisions of the Teacher and Parent/Student Handbooks are taking place.
Ø The Part-time Music/Spanish/and Math Teacher positions have been filled.
Still recruiting for hourly staff positions.
Ø Current enrollment is 198 students. 2 families will be taking a tour of the school on the following Wednesday. There
are currently 10 families that have committed to returning to school that haven’t registered yet.
Ø “Girls on the Run” is a new program that St. Cecilia School is
adopting. The main focus is to build self-esteem for girls 8-13 (Grades 3-5). Only 20 girls will be accepted and 2 teachers
will be trained for the program.
Ø
Looking for a similar program for boys.
CCD Director’s Report
Ø
The CCD program is looking for a 4th grade
teacher for the 2010-2011 school year.
Ø
Enrollment will begin soon.
Ø Catherine Wilson, Ms. Kohl, and Mrs. Bunton will be working together to finalize the schedule and plans for
Sacraments and Youth 2000.
Unfinished Business
Ø Student and Faculty surveys were issued and the results are being reviewed.
Ø The survey’s that were used were the same as the ones used during the Accreditation process. They
were both Narrative and Multiple Choice.
Ø
The parent surveys will be forwarded electronically.
We are looking for a no-cost company that will fit the parameters of the survey make-up to use in processing the data.
We will ask for Ms. Kohl’s assistance in distributing via the School Reach e-mail.
Board Committee Reports
SCPTO:
Ø The SCPTO is in need of a Vice President for the 2010-2011 school year. They are also recruiting
for Chairs and Co-Chairs for the upcoming fundraisers. June suggested a survey to parents to inquire interests.
Ø The SCPTO will be present at the “Meet the Teacher Night” on Aug 11th.
Ø In reaction to a concern regarding number of volunteers who will step up, there was a suggestion that the
SCPTO have a few larger fundraisers vs. many small fundraisers. Ideas for more family fun events.
Ø The SCPTO will purchase craft paper for the teachers.
Ø
Scott Wells suggested improving the school website
to allow PDF files and folders to be added to the site. This will allow better viewing of forms and documents.
A more organized look.
Ø Dr. Roberts suggested blinds for the Media Center. Approx cost is $350.00
Ø The SCPTO will duplicate the supplies from last year. It was noted that the purchase should come from Corpus
vs. other supply chains. Inventory of the supplies in the Cistern will be needed.
Ø Questions regarding a back-up copier needed for the school. Mr. Hardebeck said to write
down a wish list and submit it to him to be reviewed as part of the budget. He also suggested looking into
leasing an extra copier vs. purchasing.
Ø
Independence Urgent Care will donate $10.00 to St.
Cecilia for every physical received in their office.
Ø
Scott Wells posed a question regarding the emailing
of weekly agendas to parents as well as the Wednesday bulletin. It appears only one teacher was doing this
on a sporadic basis. The norm has been to post the agenda on the teachers’ web page for parents and
students to access.
Ø Scott also mentioned that the weekly e-mail summary of the desk of the
principal has been very helpful and asked if there was any consideration as to sending home hard copy summaries.
This was left for discussion as part of the parent-student handbook revisions.
Communication and Petitions
Ø
Mr. Ray Hardebeck addressed the Board and introduced
himself as a Committee Chair member from the Finance Council. He’s available to assist the Board with the school budget,
as well as help find monies for the school. He would like for the Board to supply a “wish list” of items needed
so that he can submit them to the budget for review. He has also welcomed BOTCE to attend the Finance meetings
on the 4th Tuesday of every month.
Ø Parents present: Mary Bramer and Michelle Bergman. Teachers present: Ms. Deters There are concerns
of how the surveys were distributed, the amount of time given to complete the surveys, the validity of the questions, as well
as the review of the surveys.June Hurley advised that the
surveys came from the Accreditation process and will be reviewed in-depth with Dr. Roberts, Fr. Mario, and the Board.
Dr. Roberts, Ms. Deters and Ms. Sumpter stated that they were unaware of any classes being placed under time constraints
as they thought all classes were given ample time to complete the surveys. This is something that will be taken into consideration
as the results are reviewed and as it pertains to any future surveys.
Future
Business Parent/Student Handbook revisionTeacher Handbook revisionUpdate on Student/Teacher/Parent
Surveys
Adjournment Motion to adjourn- Jim DeanSecond Motion-
Karen SchultzMotion carried by majority vote Closing
Prayer – June Hurley
Mission
Statement for the Board of Total Catholic EducationSaint Cecilia Roman Catholic Church, Independence, Kentucky The
Board of Total Catholic Education (The Board) of St. Cecilia is an advisory body that has been delegated the responsibility
for the determination and evaluation of all policies regarding the total education program of Saint Cecilia Roman Catholic
Church. The Board is a separate entity that serves as an advisory council to the Pastor. All
policies are subject to ratification by the Pastor. The Board represents all areas of education, including
preschool, elementary (grades Kindergarten through 8), CCD and adult education at St. Cecilia Roman Catholic Church.
ST. CECILIA SCHOOL BOARD OF
TOTAL CATHOLIC EDUCATIONMinutes
of May 24, 2010
Members Present: June Hurley, Jamie Lameier, Karen Schultz,
Rose Mary Hoffman, Luann Kohl, Beth Warning, Dr. Roberts, Fr. Mario, Margaret Hoffman, Jimmy Dean, Laura Reynolds, Fred Nowak
Members Absent: Susan Davis, Catherine Wilson, Brent Kraft,
Called to order at 7:03 pm by June
HurleyOpening prayer led by Fr. Mario
Approval of 4/26/10 minutesMargaret Hoffman- Motion to approveRose Mary– Second the motionMinutes were approved by majority vote.
Pastor’s Report:
Ø 1st Communion- Religion/CCD teachers were congratulated
for preparation of the children
Ø Religion texts and content were weaker. This year we will revise
& use the old books.
Ø
Fundraising and event chairs: 1)
Many fundraisers, great job however, not
many people are participating. There will be a new policy placing a limit on the number of fundraisers 1 person can chair.
(The limit is expected to be 2 events)
2) Anyone that chairs an event or is involved with chairing an event is not to purchase tickets towards “grand prizes”.
3) Question brought forth by Beth Warning: Who is responsible for clean up after a fundraising event in the Undercroft? Fr. Mario- Hall
Cleanup is the responsibility of the
group who uses it. If the Hall is rented, the church will provide the cleanup. (Fee’s are included in the rental
price of the Hall.)
4) Diocesan “Alcohol
as a Raffle Prize” Policy: The Alcoholic Beverage Control
Board has ruled that is unlawful to raffle liquor, wine or beer in any form. Therefore, all parishes and
institutions of the Diocese are not permitted to raffle or sell chances, in any form for any alcoholic beverages.
In order to insure that you are in compliance with all state and local laws and regulations, please contact the Finance
Office if you choose to have a liquor or wine auction at your parish or institution. You may also check
with the Church Office to view the rules concerning this. This ruling was dated June 28, 2008 and supersedes
any and all previous rulings. *A letter will be drafted by Fr. Mario to event chairs stating
the new guidelines above.
Principal’s Report:
Ø Enrollment is approx. 235. K-8 is hovering at 200.
Ø Calendar Changes: ·
We will have an earlier
spring break for 2010-2011 that will allow St. Cecilia School to follow the Kenton County bus schedule. 61% of our enrollment
uses the public school transportation services.· March 18th was slated as a “professional day”
with school being closed. The Diocese
has since moved the IOWA testing dates to the week of March 7th thru March 18th therefore the professional day off will be rescheduled
for March 25th.
Ø Parent Partnership letters went out last week to those families who
still need to submit their service hours.
Ø A new Reading program for K-2 for the 2010-2011 school year. “Superkids” designed by
the Rowland Reading Foundation made a presentation to the K-2 teachers. The program is a comprehensive
core reading program designed specifically for the primary grades. There are several levels that contain sequential lessons
that teach children in grades K-2 spelling, simple grammar and proper handwriting mechanics.Ø St. Cecilia School will add to the staff a Math Coach in the 5th-8th grades, a Reading/ Math Coach
in K-4th grades, a Spanish Teacher in K-4th grades (1 day a week), and
a part-time Music Teacher.
Ø
Summer
camp looks as if it’s going to be cancelled. Only 4 students are enrolled.
Ø Thursday May 27th at 09:00 we will have our End of the Year awards
ceremony as well as a recital of keyboarding, dance, and tumbling. Mrs. Mann will showcase an art exhibit with the students
art work. Parents are welcome to join the students for $1.00 pizzas or burgers as well as visiting the Uniform sale, Sock
Sale and Book sale in the cafeteria. There will also be an opportunity to retrieve lost and found articles. At 12:20- Adoration
and school wide Rosary will be held in Church led by Fr. Mario. The children will then return to school
for dismissal. Thank you to Kroger’s who donated 10 cases of Big-K for the event.
CCD Director’s Report
Ø Classes are out
for the summer. Catherine will need to place text book orders this summer. Registration forms will be mailed out in June sometime.
Unfinished Business
Ø Exit / Entrance Interviews are taking place. Dr. Roberts has met with 2 new families and
has made contact with 6 families that were not registered. 5 of those families have now registered. 1 is
not returning due to financial reasons. 9 additional new families have registered and those students range from 1st to
7th grade.
Ø A new policy needs to be drafted clarifying the times of our school day. Instruction
time starts at 7:30 with the 1st bell ringing at 7:20.
Board Committee ReportsSCPTO:
Ø Teacher start up money will be increased to $200.00 and the deadline to use the $$ will be extended.
Ø The SCPTO will continue to fund the Endowment.
Ø Katie Davis is
the new secretary.
Ø Meetings for the new school year will fall on the 2nd Tuesday of every
other month.
Ø
Fundraising events already booked
are:
·
Fall fest - Oct 30th
· Wine tasting - Nov 6
· St. Nick at Night- Dec 4th
· Stagette Feb 26th
Ø The Walk-a-thon out of pocket expenses are currently at less than $250.00. Thank
you to the many Corp. Sponsors for their generosity and donations.
Ø Thanks to Kris
Ruschell for running the Market Day fundraiser over the past years. Shelley Crowley will be taking over the responsibilities.
Ø Teacher appreciation week was last week. The teachers enjoyed muffins and lunch from Panera Bread. They each received
Tote bags with water bottles.
Ø Stagette revenue was a little over $14,000.00.
Ø The SCPTO will be providing blinds for the classrooms in the front of the school.
Communication and Petitions
Ø Ms. Kohl presented a Litany to the Blessed Mother using a PowerPoint
presentation created by 7th graders Nolan Warning and Jake Weldon.
Ø Michelle and Joe Bergman addressed the Board with comments and concerns regarding the school.
Ø Mary and Tony Bramer addressed the Board with comments and concerns regarding the school. Parents
present: John and Susan Zurborg/Mary and Tony Bramer/ Kris Ruschell/ Charlie Bunton/ Scott Wells/ Marnie Lemma/Michelle and
Joe Bergman/ Craig and Melissa Wilkerson
Future Business Parent/Student Handbook revisionParent
Partnership hours revisionGrievance Policy revisionBullying Policy revisionOther policiesOpen
House suggestions- Allowing children to come and “meet your teacher”. Changing the hours to be in the evening.
Adjournment Motion to adjourn- Jim DeanSecond Motion- Karen SchultzMotion carried
by majority vote Closing Prayer – Fr. Mario
Mission Statement for the Board of Total Catholic EducationSaint Cecilia Roman Catholic Church, Independence, Kentucky The Board of Total Catholic Education (The Board) of St. Cecilia is an advisory body that has been delegated the responsibility
for the determination and evaluation of all policies regarding the total education program of Saint Cecilia Roman Catholic
Church. The Board is a separate entity that serves as an advisory council to the Pastor. All
policies are subject to ratification by the Pastor. The Board represents all areas of education, including
preschool, elementary (grades Kindergarten through 8), CCD and adult education at St. Cecilia Roman Catholic Church.
ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes
of April 26, 2010
Members
Present: June Hurley, Jamie Lameier, Karen Schultz, Fred
Nowak, Rosemary Hoffman, Luann Kohl, Beth Warning, Brent Kraft, Dr. Roberts, Fr. Mario, Laura Reynolds
Members Absent: Susan Davis, Jim Dean, Catherine Wilson, Margaret Hoffman Called to order at 7:10pm by June
HurleyOpening prayer led by June Hurley
Approval of 03/22/10 minutesFred Nowak- Motion to approveBrent
Kraft– Second the motionMinutes were approved
by majority vote.
Pastor’s
Report:
Ø
The Bishop has approved the study of the new Parish
Activity Center.
Ø The current Library will be moved to the Fine Arts Room for the 2010-2011 school year. This move
will be temporary due to space issues until the Media Center is built within the new Parish Activity Center.
Ø
The 8th graders were given the opportunity
to learn “Stewardship” through time and talent during the IOWA testing week. They assisted
in making a difference by weeding and mulching the landscaping around the parish/school grounds.
Ø
Parking lot “marking” will take place
over the summer.
Ø The tree line along the pastures will be cleaned out this weekend during the parish cleanup days. Items have been
found that aren’t school appropriate.
Principal’s Report:
Ø Testing was completed except for 3rd grade.
Ø KTIP Certification has been completed. The teachers received 9 observations throughout
the year.
Ø
The Walk-a-thon has raised over $1200.00
Classroom standings as to date are:
4th
grade in 1st place.
7th grade in 2nd
place.
1st grade in 3rd place.
The Walk-A-Thon will take place on May 21st.
Ø
May 27th will be the End
of the Year Awards Ceremony. The 4th quarter awards will be given in the classroom.
Ø Congratulations to 18 – 8th graders who have won scholarships
to Holy Cross.
Ø
The Principal and Altar Society scholarships
are now closed, however the Pastor/Parish/ and 2 Holy Name Scholarships are still open.
Ø School registration deadline is approaching. Currently 165 students have registered. There
is waiting list for 4th and 2nd grades.
Ø Aftercare hours will be extended until 6pm for the 2010-2011 school year.
Ø May crowning is May 2nd-at 5:30pm – There will be a court of 8th
graders as well as 1 boy and 1 girl from each class. The 2nd graders will sing a Marian hymn.
Ø
1st communion is Sat May
8th at the 5pm Mass. 17 CCD students and 18 STC students will receive the Holy Eucharist for
the first time. Jesus Day will be held on May 7th
Ø All Faculty members are expected to return for the 2010-2011 school year, as well as Judy Mayfield.
Ø STC has added a Math coach and Spanish teacher for the 2010-2011 school year.
Ø A committee to purchase new Social Studies books from Houghton Mifflin Harcourt
has been established. The committee consisted of 2 parents, Social Studies teacher, Judy Mayfield and Dr.
Roberts. Time for kids is also being ordered for next year.
Ø Coins for Haiti brought in a profit of $677.00. All monies were sent to the Catholic Relief Fund.
Ø The 8th graders did a Fantastic job “making a difference”
gardening around the school and parish.
Ø
Cafeteria Volunteer hours are low.
Letters are being sent to parents that haven’t fulfilled their 9 required days.
Ø Parish Clean-Up is this coming Saturday.
Ø The all-school soccer games will take place after the Walk-A-Thon…
1st vs 2nd /3rd vs 4th etc….
10 min games. Ending with the Traditional 7th vs 8th grade soccer game.
Ø Our school website stcrusaders.org has increased in popularity. Web-reports
show gradual “hit” increases from year to year. The most popular page is “Home/Desk of
Principal”.
CCD Director’s Report
Ø There are 2 CCD classes remaining May 2nd and May 16th
Ø 15 CCD students will be making their 1st Holy Communion. Amongst those 15 students is our
1st special needs student Morgan. Morgan is a 9th grader with Down Syndrome.
His first Holy Communion will take place on Sunday May 9th at the 11:00 Mass.
Ø Additional orders for books, bibles and other teaching materials are needed prior to the start of the new school
year.
Ø CCD is encouraging parents to register now, for next year so we can ease the paperwork
burden that occurs if we wait until fall.
Ø Look
for a note in the Parish Bulletin requesting another CCD teacher/volunteer.
Unfinished Business Dismissal time:
Bus dismissal occurs at 2:10pm. General dismissal begins at 2:15, finishing at approx 2:220pm. School
hours are 7:20a-2:15p
Returns to the building:
No child is allowed to re-enter the building unless a teacher is present in the classroom.
Parent Partnership Hours: There are 49 families that haven’t
turned in their volunteer logs. 4
families have turned in partial hours or Parish only hours.
The deadline to submit the volunteer logs has been extended to April 30th.
Board
Committee ReportsNomination Committee: Current Nominations for the 2 open positions on the BOTCE board are:Dan DavisTerri
MinshallKevin FlanaganLori Feuhner A notice in Parish Bulletin and School Newsletter regarding the open
positions will be posted this coming week.
Communication and Petitions SCPTO
Ø The last SCPTO Meeting will be on May 11th and will include an Art show from the students.
Ø Still in need of a President Elect for the 2010-2011 school year.
Ø Endowment: Scott spoke with Fr. Mario and will transfer the Endowment to the Finance Committee.
Ø St. Nick at Night and Wine Tasting are confirmed for 2010-2011.
Ø The
SCPTO has pledged $2500.00 to go towards the Walk-A-Thon if the $10,000.00 goal isn’t met.
Ø
Issues with the Stagette: 2
yearly lunches were raffled however the school/Kelly only approved the funding for one. The SCPTO will cover the cost of the
2nd raffle.
Ø Field Trip Monies will be pd for by SCPTO
Ø The SCPTO is looking for ways to spend approx $25,000.00 to improve the school.
Possible suggestions to use the funds are:
* A new copier
* Blinds for the front of the school
*Putting the funds towards
the new PAC.
Ø Stagette Profit is unknown at this time.
Ø SCPTO will buy school supplies again next year. Must use Corpus Office Supply or Office Depot.
Ø Teacher Start up money will possibly be bumped up for the 2010-2011 year. All supplies
will stay with the school if the teacher decides to leave St. Cecilia. (Books etc…)
Ø The Davis family has donated shelving for the SCPTO to use in the Cistern. The SCPTO has
been advised to check with Mr. Bach prior to bringing the shelving in. Thank you to the Davis Family for
their kind donation.
Future Business Exit/Entrance
Interviews were suggested. The Interviews would consist of speaking with new families regarding what brought them to St.Cecilia
or what prompted them to leave. Additional thoughts were to have the interviews signed by the parents and encourage both bad/good
perspectives.
Adjournment
Motion to adjourn- Rosemary Hoffman
Second Motion- Laura Reynolds Motion carried by majority vote
Closing Prayer – Fr. Mario
Mission Statement for the Board of
Total Catholic EducationSaint
Cecilia Roman Catholic Church, Independence, Kentucky The Board of Total Catholic Education (The Board) of St. Cecilia is an
advisory body that has been delegated the responsibility for the determination and evaluation of all policies regarding the
total education program of Saint Cecilia Roman Catholic Church. The Board is a separate entity that serves
as an advisory council to the Pastor. All policies are subject to ratification by the Pastor.
The Board represents all areas of education, including preschool, elementary (grades Kindergarten through 8), CCD and
adult education at St. Cecilia Roman Catholic Church.
ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes
of March 22, 2010
Members
Present: June Hurley, Jamie Lameier, Karen Schultz, Jim Dean, Fred
Nowak, Rosemary Hoffman, Luann Kohl, Beth Warning,
Brent
Kraft, Dr. Roberts, Catherine Wilson, Margaret Hoffman, Fr. Mario
Members
Absent: Laura Reynolds, Susan Davis Called
to order at 7:05pm by June HurleyOpening prayer led by Fr.
Mario
Approval of 02/22/10
minutesBrent Kraft-- Motion to approveFred Nowak– Second the motionMinutes were approved by majority vote.
Pastor’s Report: Fr. Mario has met with the Bishop regarding needs for a Parish Center/Gymnasium with possible benefits including
a Library, Elevators, Walking Track etc.. Long
term goals for the Parish facility are being evaluated by an Assessment team. The preliminary
design will determine how much money will need to be raised. Parish
Debt has been reduced by approx $700,000 over the last 3 years. Serra
Server Awards were distributed on 3/21/10 at the Sunday evening Vespers service. Congratulations to the boys and
girls of the 7th and 8th
grades
who have display excellent reverency to the Altar. The Feast of the Annunciation is 3/25/10 On April 12th
Bishop Foys will make 2
visits to St. Cecilia
Church/School. After the morning Mass, he will bless the new parking lot as well as the statue of St. Joseph.
He will
return that evening to pray over
the 8th graders as they receive the Holy Spirit during the Sacrament of Confirmation Mass.
Principal’s
Report: IOWA
testing for K-7th grade will be help April 12-16th . Both the Colgate and IOWA
tests are new to the school this
year,
replacing the Terra Nova tests. Testing begins after spring break and will take most of April to complete. 8th grade trip to Connor
Prairie will be on April 13th from 8:30am to approx 9:30p. The 8th graders will be “Making a Difference” by helping Fr. Mario with gardening
around the church and school grounds while the K-7th
grade students are testing. Scholarship packets and report cards were sent home to students
this week. A notice was sent home to parents about problems with internet safety.
It has been discovered that some of our school children are
inappropriately posting telephone numbers, fictitious ages, etc… on social networking sites.
Some of the information that was brought to the
attention of the school was considered “cyber-bullying” and therefore it became the schools responsibility
to educate the children of the dangers
of internet
usage. Detective Andrew Schierberg came to the school and gave age appropriate talks about internet safety. The presentation
was
well received by students, staff and parents
alike. “Coins
for Haiti” was a success. St. Cecilia School was represented well at the St. Agnes
Diocesan CompetitionCongratulations to Matthew Bergman for placing 4th in Religion. Teachers
are be encouraged to post “Wish Lists” on t
he website and church bulletin for classroom items that were not budgeted for.
CCD Director’s
Report Confirmation preparation
for the 8th graders is underway. The students
are doing well with their studies. The CCD
program
is continuously growing with 5-6 new children that have recently
been enrolled. Thank you to all who helped with the Lenten Fish Fry’s.
As always, it was a huge success. Upcoming Can Food
Drive – Joining Hands will be held on April 24th.
All are invited to assist.
Unfinished BusinessThe budget has been approved with a 2% increase. The increase will cover the cost of teacher salaries and include additional
positions for Music, Math Specialist, Reading Specialist, and Part-time Receptionist.
Board
Committee Reports New Member Nominating Committee- Jim Dean, Laura Reynolds, and Karen SchultzNomination
Slate is due early May.
Communication
and Petitions N/A
SCPTO St. Cecilia Parent Teacher Organization is in need of filling three vacancies on the Board of Directors -
Teacher Representative,
Secretary, and President
– Elect. The Lady’s Spring Spectacular went well. Profit totals are unknown at this time. The
2nd annual Walk-a-thon
planning is
underway. Karen Bunton is the Chair. It
will be held on Friday, May 21st and funds will go towards creating a new media center
for the school. World’s Finest Chocolate sale has
ended. Thanks to Katy Davis for running this successful fundraiser. The top sellers were:
Sarah Herzog and Mason Hammon St Nick at Night’s
date is December 4, 2010. Mary Bramer to chair. The SCPTO will donate $500.00
towards 8th grade trip to Connor Prairie in return for service
hours at the next Market Day event. If the students choose to not volunteer,
they will need to pay an additional $16 toward trip. The SCPTO will also donate $350 towards
a new ice machine for the cafeteria.
Future BusinessUpdate on New
Member Selections
Adjournment
Motion to adjourn- Jim Dean
Second Motion- Margaret HoffmanMotion carried by majority vote Closing Prayer – Fr. Mario
Mission
Statement for the Board of Total Catholic EducationSaint Cecilia Roman Catholic Church, Independence, Kentucky The
Board of Total Catholic
Education (The Board) of St. Cecilia is an advisory body that has been delegated the responsibility for the determination
and
evaluation of all
policies regarding the total education program of Saint Cecilia Roman Catholic Church. The Board is a separate
entity that serves as
an
advisory council to the Pastor. All policies are subject to ratification by the Pastor. The
Board represents all areas of education, including preschool,
elementary (grades Kindergarten through 8), CCD and adult education at St. Cecilia Roman
Catholic Church.
ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes
of February 22, 2010
Members Present:
June Hurley, Jamie Lameier, Karen Schultz, Jim Dean, Fred Nowak, Rosemary Hoffman, Luann Kohl, Scott
Wells, Brent Kraft, Laura Reynolds
Members Absent: Dr. Roberts, Catherine
Wilson, Susan Davis, Margaret Hoffman, Fr. Mario Called to order at 7:05pm by June HurleyOpening prayer led by June Hurley
Approval of 01/25/10 minutesRosemary Hoffman-- Motion to approveBrent
Kraft– Second the motionMinutes were approved
by majority vote.
Pastor’s
Report: Not Available
Principal’s Report: (Presented by: Luann Kohl)Registration has gone well.“Times For Kids” will be ordered for next school year.
CCD Director’s
Report Not Available
Unfinished Business Board Committee Reports Tuition
PolicyUpdated tuition policy was added to the registration
packages.
New Member Nominating
Committee- Jim Dean, Laura Reynolds, and Karen SchultzNomination Slate is due early May.
Communication and Petitions SCPTO*Internet communication is getting better.*Worlds
Finest Chocolate Sale went well. Awaiting fundraising totals.*The
“Go Make A Difference” T-shirts were printed incorrectly and without our sponsors name. The
SCPTO will advertise the sponsors name on all future fundraising correspondences.*The Ladies Spring Spectacular will be held on March 13, 2010. The theme is “Spring in Tuscany”.
*Catholic Schools week went well.
Budget Committee Proposals and new budget subcommittee have been established. Subcommittee will consist of 2 Board Members, Finance Committee Members, Principal and Pastor.
Subcommittee board members for the 2009-2010 school year are June Hurley and Karen Schultz.
Future
Business Adjournment Motion
to adjourn- Karen Schultz Second Motion- Jamie
LameierMotion carried by majority vote Closing
Prayer – June Hurley
ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes
of January 25, 2010
Members
Present: June Hurley, Carole Roberts, Brent Kraft, Jim Dean,
Fred Nowak, Rosemary Hoffman, Margaret Hoffman, Laura Reynolds, Luann Kohl, Beth Warning, Susan Davis
Members Absent: Fr. Mario Tizziani, Karen Schultz, Jamie Lameier, Catherine Wilson Called to order
at 7:03pm by June HurleyOpening prayer led by Jim Dean
Approval of 11/23/2009 minutesJim Dean-- Motion to approve with minor amendmentsBrent Kraft– Seconded the motionMinutes were approved as amended by majority vote.
Principal’s Report:
- Day of Prayer was held on Friday, January 22. It was very meaningful to students, faculty
and staff alike.
- Dr. Roberts presented a proposed school calendar for
the 2010/2011 school year. Margaret Hoffman made a motion to approve the calendar as proposed, Laura Reynolds
seconded the motion. The calendar was approved as presented.
- The presentation
on bullying was well received by all grade levels. Middle school students wrote reflections on what they
learned that expressed deeper understanding of bullying and how to cope with it.
- Time for Kids
magazine is being offered for free to students in exchange for the completion of address coupons. No additional
solicitations will be made outside of the initial mailings.
- Catholic Schools Week will kick off
with an open house and registration on Sunday, January 31. Some of the other activities during the week
will include parent appreciation Mass and reception, 8th grade bake sale, and student appreciation
day with early dismissal.
- The 8th grade bake sale proceeds will help offset the cost
of their 8th grade trip to Connor Prairie, the Indianapolis Museum and dinner at the Spaghetti Factory.
Unfinished Business Board Committee Reports
Policy
and Bylaws Committees BylawsRevised
bylaws were presented for review. Jim Dean moved to approve the bylaws as presented, Rosemary Hoffmann
seconded the motion. The bylaws were approved as presented.
Bullying PolicyA
copy of the Bullying Policy was presented for review. It was noted that the policy will require signatures
each year by students and parents/guardians. The policy itself will be contained in the student/parent
handbook. Rosemary Hoffmann made a motion to approve the policy; Jim Dean seconded the motion.
The policy was adopted as presented. There was additional discussion regarding the need to ensure that this
is a topic that remains a focus on an ongoing basis. Materials are available and Dr. Roberts, the faculty
and staff are committed to ensuring this is the case.
Tuition PolicyA copy of the Tuition
Policy was presented for review. Fred Nowak moved to approve the policy as presented, Jim Dean seconded
the motion. The policy was adopted as presented. It was agreed that broad communication of
policy adoption is necessary. Dr. Roberts will draft a letter explaining the policies and the policies
will be posted on the web page. New policies will also be incorporated in the next handbook.
SCPTO President’s Report –
Beth Warning
- Worlds Finest Chocolate Sale is scheduled to start during
Catholic Schools Week and to end on February 16. There will be a prize for the family with the highest
sales
- The “Spring in Tuscany” event is still in need of volunteers.
- SCPTO is trying to identify definitive uses
for funds raised. Examples may include funding a portion of field trip costs, an ice maker for the cafeteria
and they are entertaining other suggestions.
- Communications to parents appear to be on the increase since the start of 2010, and that is appreciated.
The e-mail reminders regarding the newsletter are helpful. However, additional communication re: events such as the
bullying seminar would be beneficial. A weekly or monthly communication of “What’s happening…”
could help ensure parents are more aware and feel more involved.
- Parents have commented to SCPTO officers that there is a
less “welcome” feeling in the school. Discussion focused on the possibility that new teachers
may not be aware or comfortable in inviting parents into the classroom, and that conversation with them to encourage this
might help in bridging this gap. While the change in the receptionist location is understood to be necessary
and appreciated from a privacy standpoint, additional guidance to those entering the building when the receptionist area is
unstaffed would be very helpful.
- The wine tasting and St. Nick at Night events were both successful.
- The SCPTO will be purchasing
some supplies again for the 2010/2011 school year. Planning and communications will be forthcoming.
Budget Committee Report Fr. Mario
has requested that the budget committee become more involved in the month-to-month operational budgeting in addition to the
annual tuition/salary budget. This will result in monthly reports to the Board on the budget status. The
proposed tuition to be included in the registration packets includes a 4% increase over this year’s tuition rate.
This amount is in line with what was published by the Diocese in the Messenger, and it would help to cover the Diocesan
proposed salary increases as well as enhanced focus on individual reading needs and expansion of specials. A
formal budget presentation and finalization of tuition rates will be forthcoming after additional review of the current operating
budget.
Communications and
PetitionsThanks go to the Sports Committee
for their purchase of additional playground equipment and to both the Sports Committee and SCPTO for funding the speaker for
the assembly on bullying. Next meeting scheduled for February 22, 2010. The closing prayer was led by Jim
Dean.
Adjournment
Jim Dean made a motion to adjourn.Brent Kraft seconded the motion.Motion to adjourn approved by a majority vote.
ST. CECILIA SCHOOL BOARD OF
TOTAL CATHOLIC EDUCATION
Minutes of November 23, 2009
Members Present: June Hurley, Jamie Lameier, Karen Schultz,
Jim Dean , Fr. Mario, Fred
Nowak, Rosemary Hoffman, Margaret Hoffman, Luann Kohl, Beth Warning Members Absent: Dr.
Roberts, Brent Kraft, Laura Reynolds, Catherine Wilson, Susan Davis
Called to order at 7:05pm by June Hurley Opening prayer led by Fr. Mario
Approval of 10/26/09
minutesJim Dean--
Motion to approveFred Nowak–
Seconded the motion Minutes
were approved by majority vote.
Pastor’s Report:
All Saints Day and Veterans Day Mass/Assemblies
were wonderful.December Christmas
program will be on Dec 11th. “Sing All About The Christmas Story”.Server Schedule Volunteer NeededAdvent Cards will be distributed this Tuesday.
Principal’s Report: (Presented
by: Luann Kohl) Midterm- Nov 20th Teacher In-service - Dec 7th (no School)Immaculate Conception Holy Day- Dec 8th (No School)
End of
the quarter –Dec 18th Awards Ceremony - January 8th
The
School Reach Company is now providing Email services to St. Cecilia. The email system will serve as a reminder for events,
important news, school closings and delays as well as the online weekly Wednesday envelopes. Parents have provided great feedback.
Everybody CountsEverybody Counts was a success. The Everybody Counts
program has been around for over 30 years. It’s designed to teach our children about disabilities with visual/hearing
impairments, developmental difficulties, as well as eating disorders. Guest speakers and hands on activities were presented
to the students in grades K thru 8. Teachers and Parent volunteers
helped facilitate the program.
CCD Director’s ReportEnrollment has remained the same.The CCD director needs input to
encourage 8th grade students to be more involved in XLT and the Youth Program.
Unfinished Business Board Committee Reports BylawsA copy of the Bylaws were discussed/reviewed and will be updated for
a January 2010 vote.
Bullying PolicyA copy of the Bullying Policy was discussed/reviewed and will be updated for a January 2010 vote.
Tuition PolicyA copy of the Tuition Policy was discussed/reviewed and will be updated for a January 2010 vote.
Communication and Petitions SCPTO The SCPTO and the Sports Committee have agreed to pay for the bullying
presentation scheduled for January 14, 2010. The 7th
graders will have a special retreat to Camp Joy. This will be an overnight retreat. The approximant cost
is $200.00 per child. Wine Tasting Event was a success. St. Nick at Night will be on Dec. 5th- Mary Bramer is the
Chair. Tickets are on sale now and after all Masses. Worlds
Finest Chocolate Sale is scheduled to start during Catholic Schools Week. Ladies Stagette will be held on March 13, 2010. Theme is “Tuscany in the Spring”.
Budget Committee Ms. Deters has completed her student teaching
and will continue on as a member of the staff as a Social Studies teacher.
Future BusinessPrepare By-Laws for January VotePrepare Tuition Policy for January VotePrepare Bullying Policy for January VoteClarification regarding daily early dismissal.Clarification regarding re-entering the school
during operating hours.
Adjournment Motion to adjourn- Karen Schultz Seconded Motion- Rose Mary Hoffman Motion carried by majority vote Closing Prayer – Fred Nowak
ST. CECILIA SCHOOL BOARD OF
TOTAL CATHOLIC EDUCATION
Minutes of September 28, 2009
Members Present: Dr. Carole Roberts, June Hurley, Jamie Lameier, Karen Schultz,
Jim Dean, Brent Kraft, Rosemary Hoffman, Margaret Hoffman, Laura Reynolds, Luann Kohl, Susan Davis, Beth Warning, Catherine
Wilson, Fred Nowak
Members Absent: Fr. Mario Tizziani
Called
to order at 7:05pm by June Hurley- PresidentOpening
Prayer led by June Hurley
Pastor’s Report: Not
available
Principal’s
Report: Enrollment-Current enrollment is at 223 students8th grade is expected to increase to 30 students by 09/30/09.
After School Programs- The programs offered are Spanish, Scrapbooking, Tumbling, Key Boarding and Art. The cost of each session
is $50.00. Program enrollment is going slowly, however Dr. Roberts is optimistic that registration will
increase after the sports season ends.
Misc
items-Grandparents Day was a success. There
were over 140 grandparents in attendance. Kudos extended to the student council for assisting them to and from the classrooms. End of the 1st quarter is Oct 16th. Midterm reports will be on
E-Grades. Parents are encouraged to go on line to check grades. The addition of Spanish as a “Special” in 2010-2011
is being reviewed. Artsonia- St.
Cecilia school is participating in a new online art website called Artsonia. Artsonia is a childrens art museum where student work is displayed for family and friends to
view. Parents will have the ability to purchase
customized keepsakes from Artsonia featuring their childs artwork. They can also invite family and friends
to join their “Fan Club” and leave positive comments about the student artwork. Parents should
expect to receive account set up information within the next few days.
Special Activities:The school children will participate in a multicultural Rosary being be held on Oct 7th.
The Rosary will be recited in Spanish, German, Italian, French and English. Fr. Mario is dedicating
the month of Oct. to the Rosary. On Oct. 30th we will have a school-wide parade where students are encouraged to
dress up as their favorite saint. Teacher in-service dates are Oct 8- 9th K-Tip training has been
completed for the new teachers. Margaret Hoffman is our teacher educator and Ms. Kohl, Ms. Sumpter, Mrs.
Davis and Mrs. Reis are the resource teachers.
Diocesan
News-The Diocese is pushing for trimesters instead
of quarters. Instead of 10 week sessions the schools would then move to 13 weeks. More discussion will
take place at the principals’ conference in Clifty Falls.
OLD BUSINESS Approval of 8/24/09 minutes Jim Dean -Motion to ApproveJamie Lameier – Seconded the motionMinutes were approved by majority vote. Bylaw
revisions are in progress. The subcommittee is gathering information from other schools to reference and
will meet to discuss corrections to the current BOTCE bylaws. The School Reach Program offers an email notification system
that St. Cecilia will utilize. This will benefit the School, BOTCE, SCPTO, Sports Committee, Youth Group
etc… All groups wanting to utilize the School Reach Program should notify Luann Kohl to have the
content approved and sent to the families involved.
New Business Tuition Policy- Diocesan
schools should not release cumulative records to other schools regarding delinquent tuition accounts. (Reference
p5113 and G5113 on Diocese Tuition Policy) Dr. Roberts and June Hurley will draft a new tuition policy for
the Board to review at the next meeting.
Bullying
Policy- Rosemary Hoffman
will provide a bullying policy from the state of KY that needs to be reviewed by the board as to whether or not we will adopt
the policy. Bullying, harassing and teasing are serious problems throughout all schools. Our
current policy needs to be upgraded to provide more specifics as to what constitutes bullying and what discipline standards
will be implemented should bullying occur. Rosemary Hoffman will address it with the student body and on
an individual basis as needed.St. Cecilia could
possibly adopt a curriculum to use within the schools. We will check with Catholic Social Services for additional material.
Dr. Roberts and June Hurley will follow up with the new policy at the next board meeting.
Committee Report SCPTO Fall Fest will be held on Friday Oct 30th in the Undercroft. Joe and
Nancy Schultz are the chairs of the event.
*Chili Competition *Fun for kids and
adultsContact Joe and Nancy for volunteer opportunities. SCPTO will provide T-Shirts again for this school year with the help of a corporate donor. Next Meeting is Tuesday Nov 10th at 7:00pmCommunication has been a concern and will improve with the new
School Reach email program. CCDEnrollment is at 126. All teaching positions
are filled with back-up teachers available. CCD is encouraging high school students to get involved and assist
with teaching. It promotes leadership qualities in the younger grades. National”
Go Make a Difference Day” is Saturday Oct 24th. CCD will hold a food drive the week leading
up to the 24th-25th. Competitions will be held for different age groups throughout the week. Watch
the bulletin for more updates. Youth 2000 is next weekend. The cost is $40.00 per student.
Future Business-A drafted tuition policy will be presented at the next BOTCE meeting by June Hurley
and Dr. Roberts. -An update of bylaws will be presented at the next BOTCE meeting by June Hurley,
Karen Schultz, and Brent Kraft. -A drafted bullying policy will be presented at the next BOTCE
meeting by June Hurley and Dr. Roberts. Next meeting is Oct 26th at 7:00pm in the Fine Arts
room.
Adjournment
Motion to adjourn- Jim Dean Seconded Motion- Laura Reynolds Motion carried out by majority vote Closing Prayer –
June Hurley
St.
Cecilia Board of Total Catholic Education
Minutes of August 24, 2009
Members Present: Dr. Carole Roberts, June Hurley, Jamie Lameier, Karen Schultz, Jim Dean, Brent Kraft, Rosemary
Hoffman, Margaret Hoffman, Laura Reynolds, Luann Kohl, Susan Davis, Beth Warning, Catherine Wilson
Members Absent: Fr. Mario Tizziani, Fred Nowak Called to order at 7:07pm by June Hurley-
President Opening Prayer led by June Hurley
Pastor’s
Report Not available
Principal’s
Report:
Enrollment:St. Cecilia School
currently has 222 students enrolled in grades K-8, with an additional 39 children in Preschool.
K- 27
1st- 26
2nd-
18
3rd- 27
4th- 23
5th- 26
6th
- 24
7th- 22
8th- 29
Staffing: 6 new teachers and 1 new student teacher on staff.
Hourly employees will be assisting teachers in the classrooms.
School improvements:
*The classrooms were painted over the
summer with special thanks to Duke Energy for donating the paint and supplies. Several volunteers from Duke, as well as parent
volunteers assisted in the painting.
*Smart Boards have been installed in all classrooms
*New security cameras and a lock system have been installed.*Principal’s office was expanded at the recommendation of the Accreditation
Board.
*Landscaping in front of the school was updated by the Women’s CRHP group. Parent volunteers have assisted
with maintaining them.
*A new music room has been added in the unoccupied classroom off of the cafeteria.
*A
new aftercare room has been added in the unoccupied Kindergarten room.
*New storage space is now available in the
old Cistern Room.
*A new colored-copying machine was acquired from the Chamber of Commerce.
-Each teacher and organization will be issued a billing code to help track
expenses.
Please contact the office to arrange for a training class and to obtain your
tracking code.
*Kudos to Tom Bach for doing an excellent job over the summer completing
the upgrades to our school.
Changes
in pick up locations for car riders: Grades
K-3 pick up is on the upper lot, while Grades 4-8 will proceed to the lower lot. Extra staff will be available
after school and in the parking lots to help with the transition. Breakfast is now being served for a daily fee of $0.75.
Handbook revisions: Minor corrections are
being made to the handbook and a new copy will be made available online.
Scholarships/Tuition Assistance: $10, 928.00 has been awarded for scholarships in the 08’-09’ school year.
Thank you to the many donors and organizations for their generosity. As of 8/24/09,
$22,109.04 has been distributed for tuition assistance. The SCPTO has committed to cover $10,000 of the cost and the
Parish will cover the remaining balance.
New
Tuition Policy: The Diocese of Covington is enforcing
a tuition policy stating “If a child’s tuition is not paid prior to the start of the new school year, the child
will not be permitted to return to any Catholic school in the Diocese”. June Hurley will get a copy
of this policy from the diocese and we will review at the next meeting to determine whether to adopt the policy verbatim or
to edit any language while complying with the spirit of the policy. This policy will need to be communicated
to all current and future enrollees.
Communication:
Learning Objectives for all classes are online. Schedules
for “Specials”, Rules, and Syllabi will also be available for viewing.
Computer Lab: The computer lab will be open from 2:30p-3:30pm on Wednesdays and Fridays for parents to access the school website,
newsletters, and e-grades.
OLD BUISNESS
By-laws revision The by-laws were developed several years ago and a review/update to them is in order.
For example: Revisit how membership elections are processed. A subcommittee was
developed to work on the revisions. Subcommittee members are: Karen Schultz, June Hurley, & Brent Kraft
Family Partnership Hours A revised policy has been established to allow “families” to earn time towards
their partnership hours. The policy requires 20 hrs per family/per year. The hours can
consist of a mix of school and Parish hours with a max of 10 hrs for Parish activities. The cafeteria program
does not count towards the hours until after the 9 days have been met. Service Learning hours and 8th
grade service hours also do not apply. A charge of $5.00 per hour will be billed prior to the end of the
school year for those families that don’t meet their partnership hours. Quarterly reminders will be sent home with all
families. Policy was approved by the board. Jamie
Lameier - Motioned to approve. Margaret Hoffman Seconded the Motion; motion was approved by
majority vote
Election
of New Members New members:Brent Kraft: At LargeFred
Nowak: At LargeLaura Reynolds: At LargeRosemary Hoffman: At LargeLuann
Kohl: Teacher Representative
Officer
Elections Open Positions are President, Vice President,
and Secretary President Nominations: June Hurley Motioned by Jim
Dean Seconded by Margaret Hoffman; Elected by majority voteVice President Nominations: Jamie Lameier
Motioned by Jim Dean Seconded by Karen Schultz; Elected by majority
voteSecretary Nominations: Karen Schultz Motioned
by Jim Dean Seconded by Jamie Lameier; Elected by majority vote
New Business
New Board
Orientation New Board member orientation will
be held on Sept 16th at Villa Madonna. All new members are mandated to attend within 2 years.
Diocese News New Superintendant – Mike ClinesAssistant Superintendant- Ray Hildebrand
Meeting DatesEvery
4th Monday at 7:00pm was approved by the Board
Outside attendance for Board meetingsAll parents are invited to attend BOTCE meetings, however any agenda items will need to
be submitted at least 1 week in advance.
Meet
the TeachersThe School Board and Teaching Staff will
formally be introduced at the September 8th SCPTO meeting.
Committee Report SCPTO New
email system- Scott Wells has suggested a new email system that will automatically generate emails to family members regarding
meeting updates, school closing, volunteer opportunities, etc. The new service would cost $15.00 a month.
It would be hosted by a private email server.· Several suggestions were to use School Reach as a communication tool for the SCPTO. School
Reach may already have the email service that we’re paying for but not using. Dr. Roberts will discuss with Fr. Mario
and investigate if this will work. A follow up will be given at the next Board meeting.
SCPTO meetings will be held bi-monthly on the 2nd Tuesday of
the month. This month the meeting will be held on Sep 8th at 7:00pm in the Undercroft.
Childcare will be provided by Mrs. Muraca in the Aftercare room. There’s a maximum limit of
22 children, therefore parents will need to RSVP early. Childcare expenses will be covered by the SCPTO.
SCPTO supplied and paid for the following activities, already this school
year:*CPR and First Aid training for the teachers*Differentiated Instruction training, books included.* In-service Day lunch.*$150.00 Start up money for each classroom*Partial
“yearly” school supplies- Baby Wipes, Clorox Wipes, Tissues, Paper Towels etc …. The
SCPTO needs members! Contest for the largest class represented at the SCPTO meeting.
CCD
CCD HOURS are on Sundays from 09:45-10:452009-2010 Theme is “Go Make a Difference” focusing on Community
Volunteering. *81 students currently enrolled with 5 new families. Projected enrollment
is 135. Last year, 127 students were registered.*CCD has
purchased new Religion books.*Youth 2000 is Oct 9-11 –
need adult volunteers.*CCD has a new attendance policy-
CCD will not promote students that do not attend at least 85% of the classes.*Each child will sign a contract for conducting appropriate behavior while in class and in the school building. CCD
Rates $40.00 for the first child $70.00 for 2 children $95.00
for 3 or more CCD is in need of 1 full-time/1 part-time teacher. Tuition is free if parents
teach.
Future
Business Follow up from Dr. Roberts and Fr.
Mario regarding the Reach Program email systemUpdate on
Bylaws Review of Diocesan Tuition policy and adoption of
policy for St. Cecilia
AdjournmentMotion to adjourn- Jim Dean Seconded Motion- Rosemary Hoffman Motion
carried with majority vote
Closing Prayer – June Hurley