Saint Cecilia Elementary School
 

ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes of November 23, 2009  
Members Present:  June Hurley, Jamie Lameier, Karen Schultz, Jim Dean , Fr. Mario, Fred Nowak, Rosemary Hoffman, Margaret Hoffman, Luann Kohl, Beth Warning Members Absent: Dr. Roberts, Brent Kraft, Laura Reynolds, Catherine Wilson, Susan Davis
Called to order at 7:05pm by June Hurley Opening prayer led by Fr. Mario  
Approval of 10/26/09 minutesJim Dean-- Motion to approveFred Nowak– Seconded the motion Minutes were approved by majority vote.   
Pastor’s Report:         All Saints Day and Veterans Day Mass/Assemblies were wonderful.December Christmas program will be on Dec 11th.   “Sing All About The Christmas Story”.Server Schedule Volunteer NeededAdvent Cards will be distributed this Tuesday. 
Principal’s Report:  (Presented by: Luann Kohl) Midterm- Nov 20th Teacher In-service - Dec 7th (no School)Immaculate Conception Holy Day- Dec 8th  (No School) End of the quarter –Dec 18th Awards Ceremony - January 8th 
The School Reach Company is now providing Email services to St. Cecilia. The email system will serve as a reminder for events, important news, school closings and delays as well as the online weekly Wednesday envelopes. Parents have provided great feedback. 
Everybody CountsEverybody Counts was a success. The Everybody Counts program has been around for over 30 years. It’s designed to teach our children about disabilities with visual/hearing impairments, developmental difficulties, as well as eating disorders. Guest speakers and hands on activities were presented to the students in grades K thru 8.    Teachers and Parent volunteers helped facilitate the program.  
CCD Director’s ReportEnrollment has remained the same.The CCD director needs input to encourage 8th grade students to be more involved in XLT and the Youth Program. 
Unfinished Business Board Committee Reports BylawsA copy of the Bylaws were discussed/reviewed and will be updated for a January 2010 vote. 
Bullying PolicyA copy of the Bullying Policy was discussed/reviewed and will be updated for a January 2010 vote.
Tuition PolicyA copy of the Tuition Policy was discussed/reviewed and will be updated for a January 2010 vote. 
Communication and Petitions SCPTO The SCPTO and the Sports Committee have agreed to pay for the bullying presentation scheduled for January 14, 2010.  The 7th graders will have a special retreat to Camp Joy.  This will be an overnight retreat. The approximant cost is $200.00 per child. Wine Tasting Event was a success.  St. Nick at Night will be on Dec. 5th- Mary Bramer is the Chair. Tickets are on sale now and after all Masses. Worlds Finest Chocolate Sale is scheduled to start during Catholic Schools Week. Ladies Stagette will be held on March 13, 2010. Theme is “Tuscany in the Spring”.
 Budget Committee Ms. Deters has completed her student teaching and will continue on as a member of the staff as a Social Studies teacher. 
 Future BusinessPrepare By-Laws for January VotePrepare Tuition Policy for January VotePrepare Bullying Policy for January VoteClarification regarding daily early dismissal.Clarification regarding re-entering the school during operating hours. 
Adjournment Motion to adjourn- Karen Schultz   Seconded Motion- Rose Mary Hoffman Motion carried by majority vote  Closing Prayer – Fred Nowak 

ST. CECILIA SCHOOL BOARD OF TOTAL CATHOLIC EDUCATION
Minutes of September 28, 2009  
Members Present:  Dr. Carole Roberts, June Hurley, Jamie Lameier, Karen Schultz, Jim Dean, Brent Kraft, Rosemary Hoffman, Margaret Hoffman, Laura Reynolds, Luann Kohl, Susan Davis, Beth Warning, Catherine Wilson, Fred Nowak  
Members Absent:    Fr. Mario Tizziani  
Called to order at 7:05pm by June Hurley- PresidentOpening Prayer led by June Hurley  
Pastor’s Report:          Not available
Principal’s Report:   Enrollment-Current enrollment is at 223 students8th grade is expected to increase to 30 students by 09/30/09. 
After School Programs- The programs offered are Spanish, Scrapbooking, Tumbling, Key Boarding and Art. The cost of each session is $50.00.  Program enrollment is going slowly, however Dr. Roberts is optimistic that registration will increase after the sports season ends. 
Misc items-Grandparents Day was a success. There were over 140 grandparents in attendance. Kudos extended to the student council for assisting them to and from the classrooms. End of the 1st quarter is Oct 16th.  Midterm reports will be on E-Grades. Parents are encouraged to go on line to check grades. The addition of Spanish as a “Special” in 2010-2011 is being reviewed. Artsonia- St. Cecilia school is participating in a new online art website called Artsonia. Artsonia is a childrens art museum where student work is displayed for family and friends to view. Parents will have the ability to purchase customized keepsakes from Artsonia featuring their childs artwork.  They can also invite family and friends to join their “Fan Club” and leave positive comments about the student artwork.  Parents should expect to receive account set up information within the next few days. 
Special Activities:The school children will participate in a multicultural Rosary being be held on Oct 7th. The Rosary will be recited in Spanish, German, Italian, French and English. Fr. Mario is dedicating the month of Oct. to the Rosary. On Oct. 30th we will have a school-wide parade where students are encouraged to dress up as their favorite saint.   Teacher in-service dates are Oct 8- 9th  K-Tip training has been completed for the new teachers.  Margaret Hoffman is our teacher educator and Ms. Kohl, Ms. Sumpter, Mrs. Davis and Mrs. Reis are the resource teachers. 
Diocesan News-The Diocese is pushing for trimesters instead of quarters.  Instead of 10 week sessions the schools would then move to 13 weeks. More discussion will take place at the principals’ conference in Clifty Falls.  
OLD BUSINESS Approval of 8/24/09 minutes Jim Dean -Motion to ApproveJamie Lameier – Seconded the motionMinutes were approved by majority vote.   Bylaw revisions are in progress.  The subcommittee is gathering information from other schools to reference and will meet to discuss corrections to the current BOTCE bylaws. The School Reach Program offers an email notification system that St. Cecilia will utilize.  This will benefit the School, BOTCE, SCPTO, Sports Committee, Youth Group etc…  All groups wanting to utilize the School Reach Program should notify Luann Kohl to have the content approved and sent to the families involved.   
New Business Tuition Policy-  Diocesan schools should not release cumulative records to other schools regarding delinquent tuition accounts.  (Reference p5113 and G5113 on Diocese Tuition Policy)  Dr. Roberts and June Hurley will draft a new tuition policy for the Board to review at the next meeting. 
Bullying Policy-  Rosemary Hoffman will provide a bullying policy from the state of KY that needs to be reviewed by the board as to whether or not we will adopt the policy.  Bullying, harassing and teasing are serious problems throughout all schools.  Our current policy needs to be upgraded to provide more specifics as to what constitutes bullying and what discipline standards will be implemented should bullying occur. Rosemary Hoffman will address it with the student body and on an individual basis as needed.St. Cecilia could possibly adopt a curriculum to use within the schools. We will check with Catholic Social Services for additional material.  Dr. Roberts and June Hurley will follow up with the new policy at the next board meeting.     
Committee Report SCPTO Fall Fest will be held on Friday Oct 30th in the Undercroft.  Joe and Nancy Schultz are the chairs of the event.   *Chili Competition *Fun for kids and adultsContact Joe and Nancy for volunteer opportunities.  SCPTO will provide T-Shirts again for this school year with the help of a corporate donor. Next Meeting is Tuesday Nov 10th at 7:00pmCommunication has been a concern and will improve with the new School Reach email program.  CCDEnrollment is at 126.  All teaching positions are filled with back-up teachers available. CCD is encouraging high school students to get involved and assist with teaching.  It promotes leadership qualities in the younger grades. National” Go Make a Difference Day” is Saturday Oct 24th.  CCD will hold a food drive the week leading up to the 24th-25th. Competitions will be held for different age groups throughout the week.  Watch the bulletin for more updates. Youth 2000 is next weekend. The cost is $40.00 per student.  
Future Business-A drafted tuition policy will be presented at the next BOTCE meeting by June Hurley and Dr. Roberts. -An update of bylaws will be presented at the next BOTCE meeting by June Hurley, Karen Schultz, and Brent Kraft. -A drafted bullying policy will be presented at the next BOTCE meeting by June Hurley and Dr. Roberts. Next meeting is Oct 26th at 7:00pm in the Fine Arts room. 
Adjournment Motion to adjourn- Jim Dean Seconded Motion- Laura Reynolds Motion carried out by majority vote Closing Prayer – June Hurley 

St. Cecilia Board of Total Catholic Education

Minutes of August 24, 2009
 Members Present:  Dr. Carole Roberts, June Hurley, Jamie Lameier, Karen Schultz, Jim Dean, Brent Kraft, Rosemary Hoffman, Margaret Hoffman, Laura Reynolds, Luann Kohl, Susan Davis, Beth Warning, Catherine Wilson 
Members Absent:  Fr. Mario Tizziani, Fred Nowak Called to order at 7:07pm by June Hurley- President Opening Prayer led by June Hurley 
Pastor’s Report  Not available 
Principal’s Report:   
Enrollment:St. Cecilia School currently has 222 students enrolled in grades K-8, with an additional 39 children in Preschool.
K- 27           
1st-  26
2nd- 18       
3rd-  27
4th-  23       
5th-  26
6th -   24       
7th-  22
8th-  29 
Staffing:  6 new teachers and 1 new student teacher on staff.   Hourly employees will be assisting teachers in the classrooms.  
School improvements:
*The classrooms were painted over the summer with special thanks to Duke Energy for donating the paint and supplies. Several volunteers from Duke, as well as parent volunteers assisted in the painting.
*Smart Boards have been installed in all classrooms
*New security cameras and a lock system have been installed.*Principal’s office was expanded at the recommendation of the Accreditation Board.
*Landscaping in front of the school was updated by the Women’s CRHP group. Parent volunteers have assisted with maintaining them.
*A new music room has been added in the unoccupied classroom off of the cafeteria.
*A new aftercare room has been added in the unoccupied Kindergarten room.
*New storage space is now available in the old Cistern Room.
*A new colored-copying machine was acquired from the Chamber of Commerce.       
-Each teacher and organization will be issued a billing code to help track expenses. 
Please contact the office to arrange for a training class and to obtain your  tracking code.
*Kudos to Tom Bach for doing an excellent job over the summer completing the upgrades to our school.    
 Changes in pick up locations for car riders:  Grades K-3 pick up is on the upper lot, while Grades 4-8 will proceed to the lower lot.  Extra staff will be available after school and in the parking lots to help with the transition. Breakfast is now being served for a daily fee of  $0.75.   
Handbook revisions: Minor corrections are being made to the handbook and a new copy will be made available online.
 Scholarships/Tuition Assistance: $10, 928.00  has been awarded for scholarships in the 08’-09’ school year.  Thank you to the many donors and organizations for their generosity.  As of 8/24/09,   $22,109.04 has been distributed for tuition assistance. The SCPTO has committed to cover $10,000 of the cost and the Parish will cover the remaining balance. 
New Tuition Policy: The Diocese of Covington is enforcing a tuition policy stating “If a child’s tuition is not paid prior to the start of the new school year, the child will not be permitted to return to any Catholic school in the Diocese”.  June Hurley will get a copy of this policy from the diocese and we will review at the next meeting to determine whether to adopt the policy verbatim or to edit any language while complying with the spirit of the policy.  This policy will need to be communicated to all current and future enrollees.
 Communication: Learning Objectives for all classes are online.  Schedules for “Specials”, Rules, and Syllabi will also be available for viewing. 
Computer Lab: The computer lab will be open from 2:30p-3:30pm on Wednesdays and Fridays for parents to access the school website, newsletters, and e-grades.    
OLD BUISNESS  
By-laws revision The by-laws were developed several years ago and a review/update to them is in order.  For example:  Revisit how membership elections are processed.  A subcommittee was developed to work on the revisions. Subcommittee members are:  Karen Schultz, June Hurley, & Brent Kraft       
Family Partnership Hours A revised policy has been established to allow “families” to earn time towards their partnership hours.  The policy requires 20 hrs per family/per year.  The hours can consist of a mix of school and Parish hours with a max of 10 hrs for Parish activities.  The cafeteria program does not count towards the hours until after the 9 days have been met.  Service Learning hours and 8th grade service hours also do not apply.  A charge of $5.00 per hour will be billed prior to the end of the school year for those families that don’t meet their partnership hours. Quarterly reminders will be sent home with all families.  Policy was approved by the board. Jamie Lameier - Motioned to approve. Margaret Hoffman Seconded the Motion;  motion was approved by majority vote 
Election of New Members New members:Brent Kraft: At LargeFred Nowak: At LargeLaura Reynolds: At LargeRosemary Hoffman: At LargeLuann Kohl: Teacher Representative 
Officer Elections Open Positions are President, Vice President, and Secretary President Nominations:  June Hurley   Motioned by Jim Dean   Seconded by Margaret Hoffman; Elected by majority voteVice President Nominations:  Jamie Lameier   Motioned by Jim Dean  Seconded by Karen Schultz;  Elected by majority voteSecretary Nominations: Karen Schultz Motioned by Jim Dean Seconded by Jamie Lameier;  Elected by majority vote
  New Business 
New Board Orientation  New Board member orientation will be held on Sept 16th at Villa Madonna. All new members are mandated to attend within 2 years. 
Diocese News  New Superintendant – Mike ClinesAssistant Superintendant- Ray Hildebrand 
Meeting DatesEvery 4th Monday at 7:00pm was approved by the Board   
 Outside attendance for Board meetingsAll parents are invited to attend BOTCE meetings, however any agenda items will need to be submitted at least 1 week in advance.
Meet the TeachersThe School Board and Teaching Staff will formally be introduced at the September 8th SCPTO meeting.  
Committee Report SCPTO New email system- Scott Wells has suggested a new email system that will automatically generate emails to family members regarding meeting updates, school closing, volunteer opportunities, etc.  The new service would cost $15.00 a month.  It would be hosted by a private email server.·          Several suggestions were to use School Reach as a communication tool for the SCPTO. School Reach may already have the email service that we’re paying for but not using. Dr. Roberts will discuss with Fr. Mario and investigate if this will work. A follow up will be given at the next Board meeting. 
SCPTO meetings will be held bi-monthly on the 2nd Tuesday of the month.  This month the meeting will be held on Sep 8th at 7:00pm in the Undercroft.  Childcare will be provided by Mrs. Muraca in the Aftercare room.  There’s a maximum limit of 22 children, therefore parents will need to RSVP early. Childcare expenses will be covered by the SCPTO. 
SCPTO supplied and paid for the following activities, already this school year:*CPR and First Aid training for the teachers*Differentiated Instruction training,  books included.* In-service Day lunch.*$150.00 Start up money for each classroom*Partial “yearly” school supplies-  Baby Wipes, Clorox Wipes, Tissues, Paper Towels etc …. The SCPTO needs members!  Contest for the largest class represented at the SCPTO meeting.  
CCD CCD HOURS are on Sundays from 09:45-10:452009-2010 Theme is “Go Make a Difference” focusing on Community Volunteering. *81 students currently enrolled with 5 new families. Projected enrollment is 135. Last year, 127 students were registered.*CCD has purchased new Religion books.*Youth 2000 is Oct 9-11 – need adult volunteers.*CCD has a new attendance policy- CCD will not promote students that do not attend at least 85% of the classes.*Each child will sign a contract for conducting appropriate behavior while in class and in the school building.   CCD Rates $40.00 for the first child $70.00 for 2 children $95.00 for 3 or more CCD is in need of 1 full-time/1 part-time teacher.  Tuition is free if parents teach.     
Future Business Follow up from Dr. Roberts and Fr. Mario regarding the Reach Program email systemUpdate on Bylaws Review of Diocesan Tuition policy and adoption of policy for St. Cecilia   
AdjournmentMotion to adjourn- Jim Dean Seconded Motion- Rosemary Hoffman Motion carried with majority vote  
Closing Prayer – June Hurley