The name of the organization shall be The St. Cecilia Parent-Teacher Organization

(hereinafter referred to as the SCPTO), a Catholic Elementary School, and a mission of

St. Cecilia Roman Catholic Parish within the Diocese of Covington, Kentucky.

The purpose of the SCPTO is to support the school s mission to love and serve God

through Catholic Education. The SCPTO accomplishes this by:

1. Promoting open communication between the pastor, the principal, the faculty and

parents or guardians of the students.

2. Providing financial and volunteer support through materials, opportunities, and

programs for the school, faculty and student needs.

3. Supporting immediate and long term goals that meet the needs of the school,

students and the staff, as established by the Pastor, Principal, and Board of Total

Catholic Education (BOTCE)..

1. Membership in the organization shall be made available to any individual

interested in the welfare of St. Cecilia School and supporting the mission of the

school.

2. The SCPTO will collect dues for membership, as established by the Executive

Board, in September and October.

3. The amount of the dues will be reviewed annually by the Executive Board of the

organization.

4. Annual payment of dues is required to be considered a voting member.

1. The officers of this organization shall consist of a President, President Elect,

Secretary and Treasurer. Each must have a child currently enrolled at St. Cecilia

School.

2. Terms: The President Elect will assume the role of President following one term

as President Elect. The term for President is one year after which the member may

run for any other open office. The term of office for the Treasurer and Secretary is

one year. Both may succeed themselves after serving one term.

3. Duties:

a. President

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The President shall be the principal executive officer of the organization

and, subject to the control of the Executive Board and the direction of the

membership, shall in general supervise and control all the activities of the

organization. The President shall be a member of the Executive Board

and, when present, shall preside at all meetings of the Executive Board

and all meetings of the membership. The President shall vote only in the

case of a tie in the vote of the Executive Board or the membership. The

President shall select and appoint the chairpersons of all-Coordinating and

Special Committees and shall be an ex-officio member of all committees

of the organization.

b. President Elect

The President Elect shall be a member of the Executive Board and, in the

absence of the President, shall perform the duties of the President. The

President Elect shall perform such other duties as are assigned by the

President or the Executive Board. The President Elect, after having served

one year, shall automatically become the President of the organization.

c. Secretary

The Secretary shall be a member of the Executive Board. The Secretary

shall keep the minutes of the proceedings of the membership and the

Executive Board. The Secretary shall receive from the Treasurer the list of

families that have paid their dues and prepare the official list of eligible

voting members. The Secretary shall see that notices are duly given in

accordance with these Bylaws, and, in general perform all duties incident

to the office of Secretary and such other duties as may be assigned by the

President or the Executive Board.

d. Treasurer

The Treasurer shall be a member of the Executive Board. The Treasurer

shall have charge of and be responsible for all funds of the organization

within the guidelines of the parish and the Diocese. The Treasurer shall

receive and give receipts for monies due and payable to the organization

from all sources and shall deposit such funds in such banks or other

organizations as are selected by the Executive Board, or membership in

accordance with the budget adopted by the membership. The Treasurer

shall collect all membership dues as are published by the organization and

shall certify to the Secretary an accurate list of voting members.

4. Officers wilt be chosen by a selection process and may succeed themselves only

once in the same office with the exception of the President and President-elect.

5. A teacher representative will serve on the Executive Board with the Officers.

They will be chosen by a selection process and may succeed themselves only

once in the same capacity.

6. An officer of the SCPTO shall be present at all BOTCE meetings as a non-voting

member of the Board.

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1. Coordinating Committee

a. There will exist five Coordinating Committees consisting of an appointed

chairperson and those members heading up the activities that fall under

that committee s review.

b. The four coordinating committees will be:

i. Fundraising

ii. Health and Safety

iii. Communication

iv. Programs

v. Student and Teacher Appreciation

c. The SCPTO officers wilt serve as ex-officio members of the Coordinating

Committees.

d. The Coordinating Committee Chairpersons will be responsible for

reporting to the SCPTO membership on a monthly basis the status of

activities in their areas; assisting in the recruitment of members to head

such activities; and developing recommendations on how to improve each

of the areas.

2. Special Committees

a. Special Committees may be created and dissolved by the Executive Board

to address specific issues or topics that may arise throughout the year.

1. The Executive Board shall consist of the officers of the organization, the

chairpersons of the Coordinating Committees and the Pastor and the Principal.

2. Regular Meetings of the Executive Board shall be held during the school year, the

time to be fixed by the board at its first meeting of the new school year. A simple

majority of members of the board will constitute a quorum. The President or a

majority of the members of the Board may call special meetings of the Executive

Board.

1. At least 4 regular meetings of this organization shall be held during the school

year.

2. Scheduled meeting dates will be published at the beginning of the school year and

posted on the website.

3. At least 7 days notice wilt be given of a change of date or the calling of a special

general membership meeting.

4. Those in attendance at the meeting wilt constitute a quorum.

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1. Budget. The Executive Board shall present to the membership at the first Regular

Meeting of the year a budget of anticipated revenue and expenses for the year.

This budget will be used to guide the activities of the Executive Board during the

year. The membership must ratify any budget before it can be enacted.

2. Obligations. The Executive Board may authorize any officer or officers to enter

into contracts or agreements for the purchase of materials or services on behalf of

the organization within the guidelines established by the Parish.

3. Loans. No loans shall be made by the organization to its officers or members.

4. Commercial Paper. The Pastor and Treasurer of the organization must sign all

checks, drafts, or other orders for payment of money on behalf of the

organization.

5. Deposits. The Treasurer shall deposit all funds of the organization to the credit of

the organization in such banks, trust companies or other depositories as the

Executive Board may select and shall make such disbursements as authorized by

the Executive Board in accordance with the budget adopted by the membership.

6. Financial Report. The Treasurer shall present a financial report at each General

Membership Meeting of the organization and shall prepare a final report at the

close of the year. The Executive Board shall have the report and the accounts

examined annually by an auditor or an informal audit committee approved by the

membership, who, if satisfied that the Treasurer s annual report is correct, shall

sign a statement of that fact at the end of the report.

7. Expenditures: Expenditures must be pre-approved by the SCPTO. All expenses

and reimbursement must be documented as to the person receiving the funds, and

the reason for the disbursement. Original receipts must be submitted to the

SCPTO Treasurer within 30 days of purchase. Requests not encumbered in time,

or not at all, will be dissolved.

8. Dissolution: In the event of dissolution of the SCPTO, after reconciling

expenditures, any remaining funds are to be distributed to St. Cecilia School. In

the event of the school concurrently dissolving, the funds are to be distributed to

St. Cecilia Catholic Church

1. The Executive Board shall be responsible for compiling a list of names of

members who would be interested in being in the selection process beginning in

March of each year for each of the officer positions to be filled.

2. Those whose names are on the list will be asked to attend a meeting to review the

duties of the position and to prayerfully decide is this is a calling they could

accept.

3. At the May SCPTO meeting, the names of those who have accepted the calling

will be placed in a basket for the position they are willing to serve.

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4. After a short prayer, the Pastor will select by lot an individual for each position.

5. Those selected will begin serving the respective term after the completion of the

June Executive Board meeting.

1. A person selected by a majority vote of the Executive Board and approved by a

simple majority of the members present at a regular meeting shall fill a vacancy

occurring in any office for the unexpired term. In case a vacancy occurs in the

office of President, the President Elect will become President.

1. These bylaws may be amended at any regular meeting of the organization by a

two-thirds vote of the members present. A committee may be appointed to submit

a revised set of bylaws as a substitute for the existing bylaws only by a majority

vote at a meeting of the organization or by a two-thirds vote of the Executive

Board.